HR Executive (Recruitment)

Job Responsibilities:

• To source and identify candidates using variety of channels upon request by HoD of respective Division or when a vacancy arises.
• Ensure job positions are filled within budget.
• Review applications and resumes to shortlist candidates based on qualifications and experience.
• To arrange and conduct interview sessions, assessing candidate's skills and suitability organization.
• Interview Panel as and when required.
• Collaborate with department heads to design job descriptions and identify specific hiring needs.
• Work closely with hiring managers to understand their needs and provide insights on candidate suitability.
• Facilitate the offer process, including salary negotiations and finalizing employment agreements.
• Maintain recruitment databases, and prepare reports on recruitment effectiveness and trends.
• To perform references check for shortlisted candidates.
• Ensure recruitment practices comply with employment laws and organizational policies.
• To prepare offer letters and related letters, maintain personal file documents in order.
• To conduct onboarding program for new staff.
• Timely follow up and monitor staff performance based for probationers.
• Collaborate with managers to define clear performance goals and expectations during the probation period.
• To prepare staff confirmation letter as per recommended by the superior, after the probation period ends.
• To ensure matter pertaining recruitment process are as per company policies.
• Maintain accurate records of performance evaluations, feedback sessions, and any relevant communications throughout the probation process.

Requirements:

• Bachelor’s Degree in Human Resources, Business Administration, Psychology, or a related field or HR certification is advantage.
• 3-5 years in recruitment or talent acquisition.
• Proficiency in Excel, Word, and PowerPoint for reporting and documentation.
• Good report writing and communication skills, preferably in both languages Bahasa Malaysia and English.
• Good communication skill.
• Problem-solving and analytical thinking.
• Attention to details
• KPI oriented and teamwork.
• Ethical and professional.
• Preserve company confidential information at all times.
• Any ad-hoc task which is required time to time.