Strata Administrative Executive (Property Management)

Responsibilities & Duties

• Attend to complaint received from residents and maintain good public relation with the residents,
• Record complaint from residents,
• Prepare and check documents relating to work requisition and issue of purchase order,
• Follow up daily with maintenance staff on their feedback on complaints submitted for their investigation,
• Assist on the distribution of insurance certificate to unit owners,
• Be responsible for the administrative function in the office,
• Process and issue scheduled billing to parcel owner,
• Issue car and motorcycle sticker and access card,
• Coordinate for all the facilities booking,
• Follow up with contractors on their work schedule,
• Be responsible of the collection of the service charges, water charges and other related charges and issuance of official receipts,
• Perform posting of all transaction such as GL, AP and AR,
• Maintain the latest cash flow statements,
• Process monthly billings on service charges, water charges, insurance, quiet quit rent and other related charges (carpark rental, advertising, etc.)
• Maintain monthly cashbook, bank reconciliation & collection reconciliation,
• Prepare payment listing for JMB/MC approval.
• Issue payment vouchers, cheques/online banking instructions for contractors /suppliers /utilities invoices on time,
• Monitor on received of Renovation Deposit by refunding deposit to unit owners or contra deposit against any outstanding,
• Summarized all figures on aging reports, daily collection reports and account ledger into monthly status report,
• Ensure that all collection received are credited into bank accounts by routine checking on in bank-in slip,
• Ensure that petty cash be limited to an account as approved by the Management Corporation,
• Charge, collect, demand and recover from subsidiary proprietor`s management fund and sinking fund contributions, interest and sum of money payable from time to time, issue reminders to recalcitrant debtors. All billing shall be made periodically as directed by the Management Corporation,
• Ensure that all charges, expenses, disbursement and such other going whatsoever from time to time payable and duly approved by the Management Corporation for or on account of the said Property or any parts thereof, are duly paid and discharged.

Requirements

• Possess at least Certificate / Diploma in Administration / Business Administration or any related field.
• At least 2 year(s) of working experience in related fields.
• Good written and spoken in English.
• Experience in property/facility management is advantage.
• Able to operate in MS Office (especially word and excel).
• Location in Seri Kembangan / Puchong