Senior Executive / Executive, Human Resources Information Systems (HRIS)

Responsibilities

• To assist Lead HRIS in managing HR Information System (HRIS) unit effectively.
• Collaborating with Head of Departments and other stakeholders to determine HRIS, HR applications & digitalisations needs.
• Plan and advise in the formulation, development and execution of HR system plans/programs/exercises in conformity with the Division’s strategy, mission and objectives.
• Ensure the effectiveness and efficiency of HR System in the areas of HR functional modules, HR Strategic Modules, HR Applications, HR Digitalisation.
• Plan, monitor and analyse HRIS, HR applications & digitalisation performance metrics and resolve application issues.
• Supervise the day-to-day activities of HR information systems.
• Monitor administrator creating user accounts, managing access, and updating employees’ information.
• Monitor information including annual leave, salaries, working hours and other related HR issues.
• Support management on structural policy matters related to the HRIS, HR applications & digitalisations.
• Maintain data integrity in systems by analysing data regularly.
• Work alongside Group Information Technology (IT) and vendors to perform regular assessments and improvements to the HRIS.
• Advise the HR Head Department on designing and planning user-friendly processes, guidelines, and documentations.
• Oversee and monitor all system upgrades and system additions in partnership with the IT department.
• Plan and monitor the day-to-day activities of HR information systems and data integrity in systems.
• Monitor and collaborate with Group IT to perform regular tests on HRIS, HR applications & digitalisation.
• Ensure all HR-related systems are compliant with data protection laws.
• Conduct quantitative analysis and predictive modelling (what if scenario) to support talent management strategies.
• Perform System administration for FGV HRIS Platform – Workday and SAP.
• Able to manage Workday functional modules.
• Provide L2 support to resolve any system related issues.
• Ensure solutions are consistent with global standards and ensure global solutions architecture team is aligned.
• Ensure resolution time meeting SLA target.
• Manages all assigned Incident & Change Requests and deliver according to the target resolution time.
• Self-discipline and good deliverables to promote accountability and trust at work.
• Perform system configuration and customization.
• Monitor system notification (errors) and take appropriate actions.
• Support end users in system usage and assist in raising overall HRIS Platform proficiency in the end user base.
• Support Technical Manager in executing proof of concepts (POCs) for new Change Request when necessary.
• Provide training with end users in several ASPAC locations if necessary.
• Participate in regional project activities with HRIS focus.
• Successful system and process integration, efficient SLA driven end-user support and communications.
• Delivery of system and business process training for PCR.
• Supporting HRIT Lead & Manager on work assignments.
• Liaises with necessary FGV colleagues or business partners outside HRIS CoE to ensure delivery of the functional work as required.

Requirements

• Bachelor Degree/Professional Degree in IT/ Human Resources or any related field.
• Minimum of 2 years' experience of Workday Implementation experience preferably with an implementation partner.
• Practical experience in HR data migration and/or integrations projects, particularly during "to Cloud" transformation initiatives