Office Administrative (HR & Finance)

MAIN JOB DUTIES/RESPONSIBILITIES

The Office Finance and HR Administrator is responsible for overseeing daily office operations, financial and personnel aspects to ensure a well-organized and efficient work environment. This role includes managing administrative tasks, supervising admin staff, recruitment, maintaining office expenses, finances, and ensuring compliance with overall company policies and health and safety regulations. You will also identify and implement process improvements to enhance productivity and manage the office budget to optimize costs. Additionally, secretarial assistance is needed occasionally for visit arrangements for the CEO and international clients. "We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients."

• Finance Processes: Ensuring finance processes are accurate and up to date, including financial ledgers, reports, and other financial systems.
• Budget and Expense Management: Monitor daily office expenses, manage the office budget, team expense claims and identify cost-saving opportunities.
• Administrative Support: Manage administrative tasks, including scheduling, office supplies procurement, and maintenance of office equipment.
• HR Recruitment: Assist with recruitment, HR administrative tasks, including job advertising, reviewing CVs, and providing a point of contact for candidates.
• Team Coordination: Supervise and support office staff, including training, performance evaluations, and workload management.
• Scheduling and Booking: Coordinating meetings, appointments, conferences arrangements, travel reservations, administration of mail, appointments and receiving visitors when the CEO and international clients are visiting.
• Compliance: Ensure compliance with company policies, health and safety regulations, and local laws.
• Process Improvement: Streamline office procedures to enhance productivity and efficiency.

REQUIREMENTS & QUALIFICATIONS:

• 3-5 years relevant working experience in Finance and HR Administration role in a small to medium sized enterprise. Major in Finance & Accounting is a plus.
• Maturity, high level of numerical ability and effectiveness, well presented.
• Exceptional organizational and management skills with the ability to structure processes effectively.
• High standard of confidentiality in handling sensitive information.
• Good communication and presentation skills, both written and verbal.
• Proficient in English and Mandarin, both oral and written with good interpersonal skills.
• Be able to deliver results with attention to all details.
• Excellent capability in MS office (word, excel, power-point) and e-tools.
• Preferably Mandarin speaking.