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Admin Cum Account Assistant

Salary undisclosed

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Administrative Duties:

  • Office Management: Organize and maintain office files, records, and documentation.
  • Communication: Serve as the primary point of contact for residents, vendors, and service providers, handling inquiries and correspondence professionally.
  • Scheduling: Manage appointments, meetings, and property inspections.
  • Documentation: Prepare and maintain reports, memos, and other essential documentation related to property management.
  • Data Entry: Input and update tenant information, maintenance requests, and occupancy records into databases.
  • Compliance: Ensure adherence to property management policies and local regulations, assisting in audits and inspections as necessary.

Accounting Duties:

  • Billing and Invoicing: Prepare and issue invoices to owners/tenants, managing payment collections and tracking overdue accounts.
  • Owners/Tenant Accounts: Maintain accurate owners/tenant account ledgers and address inquiries regarding account status.

Customer Service:

  • Resident Support: Provide assistance to residents regarding their concerns and requests, facilitating effective communication.
  • Conflict Resolution: Address owners/tenant disputes and escalate issues to management as needed, contributing to a positive living environment.

Qualifications:

  • Education: High school diploma or equivalent; an associate experience in accounting, or a related field is preferred.
  • Experience: Previous experience in administrative or accounting roles, preferably in property management.
  • Skills:
    • Proficient in MS Office Suite and accounting software.
    • Strong organizational and multitasking abilities.
    • Excellent communication and interpersonal skills.
    • Attention to detail and problem-solving capabilities.

Working Conditions:

  • Office environment within a residential property management setting.