Administrator

Company Description

Grapes Smart Tech Solution, founded in 2020, is a smart home and building automation specialist based in Klang, Malaysia. The company partners with Loxone, a leading Austrian company in the industry, to deliver state-of-the-art solutions for the residential, commercial, and hospitality sectors. Grapes Smart Tech Solution prioritizes customer satisfaction and innovation in all its projects, tailored to meet each client's specific needs.

Role Description

This is a full-time on-site role as an Administrator at Grapes Smart Home & Building Automation in Klang. The administrator is responsible for managing daily office operations, including handling administrative tasks such as filing, inventory control, and bookkeeping. They maintain professional communication with clients and vendors, prepare and monitor financial documents like quotations and invoices, and ensure timely follow-ups on payments. The role also involves managing vendor and fixed asset records, reordering supplies, and coordinating office equipment repairs to ensure efficient office functioning.

Job Responsibilities:

• Handle office tasks, including filing, data entry, and reordering office supplies.
• Maintain polite and professional communication with clients and vendors via phone, email, and mail.
• Update and manage vendor listings, fixed asset records, and inventory.
• Perform daily expense bookkeeping and generate monthly financial reports.
• Prepare and monitor quotations, invoices, delivery orders (DOs), and other documents.
• Follow up with clients for outstanding payments and ensure timely collection.
• Oversee inventory control, ensuring sufficient stock and timely replenishment.
• Coordinate maintenance and repairs of office equipment to ensure smooth operations.

Skill Requirements:

• At least a diploma/degree in accounting, business studies/management, or equivalent.
• Fresh graduate or 1-3 years of working experience.
• Strong knowledge of MS Office and basic computer skills
• Strong verbal and written communication presentation skills
• Able to work independently with minimum supervision.
• Working knowledge of office equipment, like printers and fax machines
• Valid driver’s license.

Job Benefits:

• Basic salary & allowances (Annual Bonus commensurate with work performance)
• Statutory Contributions (EPF / SOCSO / EIS)
• Annual Leave