Receptionist cum Admin Assistant

The rules and responsibilities of the above position will be as follow: 1. Handle all incoming and outgoing calls professionally and courteously. Ensure that the incoming telephone calls are transferred to the appropriate staff/person promptly. Otherwise, take a message and deliver to the relevant staff/person immediately. 2. Handle all incoming/outgoing mails and courier documents. - For incoming mails and courier, sort out and deliver to the respective division daily. - For outgoing mails and courier, ensure a proper record is entered into the outgoing correspondence logbook. 3. Attend to the guests/clients at the reception area courteously. 4. To act at a best and reasonable judgement when dealing with external parties entering into the office premises. 5. To monitor and control office stationeries and groceries. 6. To attend office cleanliness and maintenance (electrical, fire safety, door access and etc). 7. To prepare Requisition Form and make order (if necessary) for office stationeries, office equipment, name card printing, books and etc. 8. To inform the Head of Human Resource and Administration Department if inconsistency and/or fraud are discovered in any administration related matters. 9. To carry out any other administration related tasks as assigned by the Management from time to time. 10. To keep a record for the call, GPS report, security guard report and etc. 11. To make arrangement for the birthday party. 12. To help for the office decoration during festival season. 13. Assist in any relevant ad-hoc tasks that may be assigned from time to time by the Management.