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HR & Admin Senior Executive

Salary undisclosed

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Responsibilities:

  • Manage the entire office admin related matters at Corporate office and offer support to other office locations when necessary.
  • Manage the Receptionist and Cleaner to ensure full adherence to the Office SOPs, inclusive of office cleanliness, upkeep of employees related facilities and replenishment of F & B supplies for staff welfare.
  • Ensure that all Health and Safety equipment and tool are in order; active fire extinguishers, complete supplies in first aid kit, fire exit not blocked, staff list on hand in case of emergency evacuations, etc.
  • Liaise with internal and external stakeholders to maintain a sustainable, safe and comfortable workplace.
  • Work closely with Non Trade Procurement Dept (NTP) on purchases and office equipment and facilities maintenance related matters.
  • Manage related invoices and prepare payment to service providers.
  • Prepare CAPEX and OPEX form for office and HR related purchases and send to NTP to issue Purchase Order (PO).
  • Purchase items for the replenishment of uniforms, Birthday cards, lanyard and staff welfare related supplies.
  • Manage all HR Admin related matters including Seasonal Parking, Building Access card, Business card requisition, Petrol card and Touch n Go requisition, name tag requisition for QBR attendees and uniform requisition.
  • Participate in the employee engagement and CSR projects which is led by the L&D Dept.
  • Manage the notice boards and all signages/posters in the office, ensuring that they are updated and in good condition. Liaise with relevant depts for replacement when necessary.
  • Participate in other HR projects as a team.
  • Requirements:

    • Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.
    • At least 3 years of experience in Generalist HR /Admin related matter.
    • Preferably candidates coming from FMCG / retail background
    • Good interpersonal and communication skill
    • Good computer skill especially in Microsoft Office (Excel, Words & Power Point)
    • Good organising and planning skills
    • Resourceful and keeping up with industry trends
    • Independent
    • Problem solving
    • Able to work with all levels of employees