Personal Assistant

JOB RESPONSIBILITIES: -

1. Business Operations Management:

- Oversee and manage day-to-day business operations, ensuring efficiency, productivity, and compliance with organizational policies and procedures.

- Develop and implement processes, systems, and workflows to streamline operations and improve business performance.

- Monitor KPIs and metrics to track progress and identify areas for improvement.

2. Project / Association Coordination:

- Coordinate and manage projects on behalf of the executive, including planning, scheduling, budgeting, and resource allocation.

- Liaise with internal teams, external partners, and vendors to ensure project objectives are met within established timelines and budgets.

- Prepare project status reports, updates, and presentations for review and decision-making.

3. Financial Administration:

- Assist with financial management tasks, such as budgeting, forecasting, and expense tracking.

- Process invoices, payments, and reimbursements, ensuring accuracy and compliance with accounting procedures.

- Prepare financial reports, analysis, and presentations to support decision-making and strategic planning.

4. Communication and Liaison:

- Serve as a primary point of contact for the Chairman, managing communication and correspondence on behalf.

- Coordinate meetings, appointments, and travel arrangements, ensuring optimal use of time and resources.

- Facilitate communication and collaboration between the Chairman and internal teams, clients, partners, and other stakeholders.

5. Strategic Planning and Support:

- Assist with strategic planning initiatives, including market research, competitive analysis, and business development efforts.

- Provide support in developing business strategies, plans, and initiatives to achieve organizational goals and objectives.

- Conduct research, analysis, and presentations to support decision-making and strategic direction.

6. Any other assigned matters (if any).

JOB REQUIREMENTS: -

- Bachelor's degree in Business Administration, Management, or related field; MBA or equivalent experience preferred.

- Proven experience in a senior-level administrative or managerial role, preferably in business management or executive support.

- Strong organizational, analytical, and problem-solving skills, with the ability to manage complex projects and tasks.

- Excellent communication and interpersonal skills, with fluency in English and Mandarin

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

- Ability to maintain confidentiality, professionalism, and discretion in handling sensitive information and communications.

- Strong attention to detail and accuracy in managing administrative tasks, records, and documentation.

- Ability to work independently with minimal supervision, as well as collaboratively as part of a team.

Job Types: Full-time, Permanent

Pay: RM3,500.00 - RM4,500.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion

Schedule:

• Monday to Friday
• On call

Supplemental Pay:

• Performance bonus
• Yearly bonus

Ability to commute/relocate:

• Kuala Lumpur: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do you possess own transportation? (Car/ Motorcycle)
• What is your expected salary?
• What is your current/ last drawn salary?
• How soon are you available to start? (example, 1 month notice period / immediately / anytime)
• Are you able to read, write and speak Mandarin?

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Project management: 2 years (Preferred)
• Personal Assistant: 3 years (Preferred)

Language:

• Bahasa Malaysia (Preferred)
• English (Preferred)