Personal Assistant
Salary undisclosed
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Role Purpose
Reporting to the Senior Personal Assistant and performing secretarial duties with confidentiality. Job Responsibilities
Reporting to the Senior Personal Assistant and performing secretarial duties with confidentiality. Job Responsibilities
- Arranging and scheduling appointments, meetings, and events including online meetings and book meeting rooms and facilities.
- Processing, typing, editing, formatting and compiling reports and documents.
- Filing documents, as well as entering data and maintaining databases.
- Liaising with internal departments and communicating with the public.
- Directing internal and external calls, emails, and faxes to designated personnel/departments.
- Monitoring office supplies and ordering replacements.
- Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
- Preparing facilities and arranging refreshments for events, if required.
- Making transport arrangement for external meetings/events.
- Provide support in company events.
- Ability to negotiate at all levels and deal with sensitive and confidential matters with tact and discretion.
- Good communication skills and command of the English language.
- IT proficiency with ability to use a variety of software (including Microsoft Word, Excel and PowerPoint) to manage data and produce documents and presentations.
- Observing the best business practices, etiquette following guidelines and of the organisation.
- Must possess at least a Private Secretaryship or Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management or equivalent.
- Minimum 3 years of working experience with top management.
- Well-developed interpersonal and influencing skills.
- Good written and communication skills and command of the English language.
- IT proficiency with advanced Microsoft Word and intermediate Excel and PowerPoint is desirable.
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