Procurement Specialist Lead

Leadership 1. Mentor & Train Operational Procurement team in the best possible service in accordance with the SLA and Expectation set forth for Dry Docking Services. 2. Coach and train new staff, equip them with knowledge that is required to conduct their day-today activities 3. Actively engage, contribute, and support existing team initiatives supporting the GPS Operational Procurement Strategy Operational Performance & KPI's 1. Ensure that all requisitions, quotes, purchase orders and invoices are processed in accordance with SLA provisions for GPS 2. Follow up and co-ordinate with all stakeholders to ensure that goods and services are provided as required 3. Comply with the 5 R's (Right product, Right quantity, Right place, Right time, and Right price) 4. Ensure that clear audit trails and records are available to justify and back up all procurement decisions 5. Maintain BASSnet data to ensure that accurate KPI's can be produce 6. Set Purchase initiative and Process for Project Purchase to achieve Target and Operational Deliverables. Supply Chain Management / Logistics 1. Ensure goods and services are delivered according to the vessel schedules 2. Report any deviations and take action to re-route goods / services, if necessary, whilst minimizing any cost impact 3. Clear understanding of Incoterms 4. Look for supply chain efficiencies and opportunities to consolidate cargo to reduce costs Procurement Strategy 1. Support GPS Strategy Project Management 1. Work with colleagues, customers, and suppliers to improve total cost performance and quality 2. Identify opportunities to optimize processes and procedures and present to senior managers for approval 3. Support sourcing projects Sourcing and pricing 1. Identify and evaluate potential suppliers to ensure availability of items and ensure smooth operation onboard the vessel / rigs. 2. Evaluate offers in accordance with GPS procurement procedures taking account of the urgency of the requirements, whilst always ensuring that WSM's standards of governance and audit trails are always maintained E-Sourcing 1. Identify opportunities for e-sourcing and forward to Regional Procurement Manager 2. Assist Regional Procurement Manager in Sourcing and Tender when required. Supplier Relationship Management 1. Develop and share knowledge of WSM's global supplier base, establish relationships and maintain contacts with key suppliers worldwide Negotiation 1. Develop lowest landed cost mindset 2. Constantly refine negotiation skills with emphasis on achieving a 'win -win' for both parties 3. Continuously challenge suppliers with their existing prices to generate tangible savings. 4. Constantly challenge prices within the Procurement Teams and ensure that offers are based on the lowest landed cost 5. Identify possible areas for improvement to reduce costs (e.g., payment terms, incoterms, delivery cost etc.) Contract Management 1. Ensure compliance with GPS frame agreements, where applicable 2. Assist in Contract Negotiation for Dry Docking. Responsible Procurement 1. When possible, ensure vendors comply with the standards set out in IMPA ACT Financial Analysis 1. Ensure that all new vendors provide financial data and that this is reviewed prior to opening an account 2. Highlight any vendors who may be in financial difficulty to senior management Risk Management 1. Take steps to avoid delivery delays and monitor deliveries from vendors closely 2. Prioritize and take special measures to avoid off hire of vessels Data analysis 1. Review vendor delivery performance monthly, identify and address any concerns Procurement Systems 1. Purchasing System expert user (Bassnet, Eye share, MYMPS, Procurement GIMS Guidelines and SSMM Guidelines) 2. ShipServ, ShipServ Pages & Reports, - Sourcing & CM, DOCMap Industry Knowledge 1. Detailed awareness of marine industry and key drivers that effect the business 2. Excellent working knowledge of marine suppliers, their markets, and their competitors 3. Good working knowledge of technical / functional specifications Process Improvement (Kaizen Process Improvement - Process Waste Reduction Ideas) 1. Proactively suggest ways to improve service offered 2. Identify inefficiencies in processes and suggest improvements 3. Lead Team Process Improvement Accountabilities: •Team Key Performance Index (KPI) results for New Build vessels and all Project related purchase and or Normal Active Sailing vessels. •Effectiveness to assist in informing and promoting cooperation to achieve all Operational Deliverables of his/her Team and ensuring team is fully aware of target performance of his/her team. •Cultivate the right mindset within the team to ensure a Strong Sense of Responsibility, Accountability, Urgency, and Dedication to deliverables. •Customers' satisfaction measured against surveys and direct stakeholder feedback +added targets set in the AOP. •Work process efficiency as targeted in the AOP and according to performance measures defined in management system (GIMS) •Responsible for monitoring and delivering the Overall Performance to meet Stakeholder Expectations (validated by KPI results of his/her vessels and Performance Survey). Qualifications • 3 – 5 years Maritime Purchasing Experience from the maritime industry with significant procurement / logistics exposure and or • Experience in Supervisory Role • Shipping Experience / Sailing • Result Oriented, Sense of Initiative, Assertive, Solution Driven, Process Improvement Mind-set.