High School Junior Assistant

JOB DESCRIPTION
Job Title: HS Junior Assistant
Divisional Team: Office Support
Department/School: High School
Reports to: HS Assistant Principal

ABOUT ISKL

Vision: Know yourself, care for all, and create a better world.

Mission: We are an inclusive and dynamic community where passions, values, and competencies are cultivated to inspire learners to shape their path as global citizens.

Established in 1965, The International School of Kuala Lumpur (ISKL) has become known as a center of excellence in the world of international education. ISKL is a co-educational, private, non-profit school responsible for the learning journey of over 1,600 students aged 3-18 years representing over 65 nationalities at its state-of-the-art campus in the heart of Kuala Lumpur.

ISKL offers a robust international curriculum that combines leading North American educational frameworks with global best practices. The curriculum recognizes that students are on a lifelong learning journey and is driven by ISKL’s Mission to support students in cultivating their passions, values, and competencies as they shape their path as global citizens.

ISKL is accredited internationally through the Council of International Schools (CIS), in the United States through the Western Association of Schools and Colleges (WASC), and is an IB World School. ISKL has a strong school-wide focus on service and sustainability and is a member of the Eco-Schools organization and the Green Schools Alliance.

JOB PURPOSE

In ISKL High School, important goals for our students include for our students to develop strong study habits, to continue to embrace learning, and to value education in general. The habits that adolescents develop academically and socially through intellectual, social, cultural, and recreational activities are critical. High School offers these principles to help students develop their critical thinking skills, and ground ideas in active, engaging experiences which are important at this age.

To achieve this purpose, the Junior Assistant provides secretarial and administrative support to the High School Assistant Principal and supports the general administration work in the High School in ensuring the efficient operations of the administrative office.

RESPONSIBILITIES inclusive but not limited to:

• To provide a welcoming, kind first contact for the HS office, as well as smooth and efficient operation of the front desk-related responsibilities
• To support student needs related to passes, attendance, office visits, communication, etc
• To partner with other members of the high school team to meet the goals and needs of the division
• To carry out all secretarial and clerical duties assigned by the High School Assistant Principal
• To carry out tasks related to the HS web page
• To carry out tasks related to the Daily Morning Bulletin
• To carry out tasks related to Daily Student Attendance in PowerSchool
• To carry out tasks related to the HS drug testing program
• To carry out all tasks related to the HS student lockers
• To carry out tasks related to the copy room
• To carry out all tasks related to teaching materials/supplies
• To assist in planning and preparation of school-wide assemblies and special events
• To assist in planning and preparation of written communication to the community
• To support documentation of student well-being and discipline, in coordination with others on the high school team, including adhering to all confidentiality and safeguarding guidelines
• To carry out tasks related to the HS Emergency and Evacuation program
• To assist/back up the High School Office Manager when required including direct reporting during the school-approved holidays
• Perform other related duties as assigned.

Technical skills

• Consistently uses strong communication skills through oral and written skills in English and a passion for detail
• Demonstrates competency with technology, including Google Suite, conference calls (such as Zoom and Google Meets), and projector usage
• Exhibits personal integrity with management skills, conducted with confidentiality, confidence, initiative, and independence
• Provides high-level clerical support to HS Assistant Principal performing a variety of secretarial duties and skilled tasks that may include preparing reports, conducting research, and collecting data.
• Enhances effectiveness by providing information management support
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, transmitting, creating, and publishing text, data, and graphics
• Demonstrates strong organizational and time management skills with the ability to be an absolute team player

Personal attributes

• To emulate and excel in ISKL’s culture by demonstrating empathy and care, commitment to collective efficacy, beliefs in nurturing positive impacts to students’ achievements, and having high expectations of self.
• The ideal member of the ISKL community is a curious and people-oriented person with the ability to work in a fast-paced environment whilst collaborating in a team to communicate ISKL’s ethos and vision as a premier International School
• Must have the ability to interact well within the ISKL community, able to navigate and be respectful in multinational and multilingual settings with students
• Must be a self-starter, independent, problem-solver, flexible, hardworking, and have the ability to be creative
• Must be able to think creatively, communicate effectively, live ethically, reason critically, collaborate constructively, and learn enthusiastically

Qualifications and experiences preferred

• Degree in related fields and/or secretarial qualifications
• Prior experience in a similar role

Important notes:

Role holders are expected to be fully committed and supportive of ISKL’s ongoing commitment to fostering, cultivating, and preserving ISKL’s Values by holding themselves accountable and by modeling this commitment in the execution of duties and responsibilities in ISKL.

This role profile describes the core output expected in this role and does not encompass a comprehensive list of specific tasks, temporary activities, or projects initiated as a result of changing contexts. Agility and a growth mindset are expected of all our employees.

PROCEDURES

Interview

Only those short-listed for an interview will be contacted. The decision and notification of the successful candidate will be made as soon as the interview process is complete.

Closing date to receive applications: October 4, 2024

Candidates should be aware that in the event an exceptional applicant is identified early in the search process, ISKL reserves the right to make an appointment before the deadline is reached. Interested candidates are therefore advised to apply as early as possible.