Administrative Assistant

In this position, you will be responsible for department administration tasks. Your responsibilities will include but not be limited to:

Job Description :

• Perform diversified administrative duties such as general office administrative, preparation for new hire onboard, maintaining contact lists and organizing department functions/events.
• Schedule and organize activities such as coffee talks, appointments/meetings, prepare travel itinerary, make travel arrangements and provide general support to visitors.
• Assist in the preparation of regular headcount and attrition reports, prepare power point slides or necessary materials for coffee talks, trainings or meetings.
• Provide administration support from time to time in terms of meeting room booking, order stationery/office equipment/computer desktops/laptop, setup new laptop/computer desktop, coordinating direct mailing, sorting mail, office seating arrangement and take care of repair & maintenance of office equipment. Ensure tools are in good working condition.
• Write or distribute emails for any site communication or announcement and coordinate for site events.
• Play an active role and support any One Finance activities.
• Handle any ad-hoc tasks as assigned by managers from time to time.
• Scan daily supplier invoices and perform Accounts Payable & Cost Accounting operation tasks.

Job Qualifications :

• Diploma holder with 1 to 3 years of relevant experience.
• Language requirements: English and Mandarin to support China market.
• Good working knowledge and proficiency in Microsoft Excel and Microsoft Power Point.
• Discreet and able to handle private and confidential information.
• Be flexible, easily adapt to changes and comfortable dealing with all people levels.
• Good interpersonal and communication skills.
• Good organizational skills with the ability to multi-task.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers, photocopiers and fax machines.
• Good time management skills and the ability to prioritize work.