Admin Assistant (Hybrid Working)

About Us…

Are you the type that thrives on achieving beyond your goal, and you’ve always wanted the opportunity to work with some of the most reputable Beauty & Grooming Industry in town, then your search is OVER!! We provide a stimulating and electrifying environment with excellent prospects of career development, attractive staff rewards, competitive benefits, incentive, commission and more……and we have fun while doing it! It’s Now or Never.

We are an Singapore based established Group of Companies in the retail service industry and with more than 100 retail outlets in the Asian market and a total staff strength of 1300 staff in Malaysia. In line with our expansion, we are now looking for dynamic, motivated, creative and result-oriented individuals to join us.

Job Description:

• Manage General Manager's daily, weekly & monthly schedules, appointments and travel arrangements.
• Provide secretarial support which includes taking and distributing minutes, collating business reports, preparing presentation slides; drafting letters & memos; prepare reminders, arranging and attending meetings.
• Responsible on Day to Day Sales Support & General Administrative Tasks.
• Organise key Management functions and Company events including coordination, preparation for conference, booking of rooms facilities, etc.
• Be responsible to submit the General Manager’s monthly bills and claims or expenses report accurately and promptly.
• Screen incoming phone calls, emails, enquiries and requests. Handling them as appropriate by replying or highlighting urgent or important correspondence.
• Any other ad hoc relevant and related tasks as and when required by the management.
• Able to work independently in fast-paced working environment.

Job Requirements

• Preferably candidate with in Diploma or Degree in Private / Executive Secretarialship, Business Administration discipline or equivalent.
• At least 1 year experience in administrative services or related fields, preferably in a service industry.
• Good command of spoken & written in English & Mandarin is a MUST (Due to business nature and require to draft Memo in Mandarin Word).
• Excellent interpersonal skills and able to work with all levels of staff and external parties.
• Well versed in Microsoft Office (Word, Excel & Power Point); familiar with Power Point presentation & minutes taking.
• Able to multi-task, meet tight deadlines and work independently with minimal supervision.
• Meticulous & good organisational / task-oriented / administrative skills
• Energetic, presentable & matured

STAFF BENEFITS:

• Year End & Quarterly Bonus (KPI Bonus)
• Hybrid work & flexi working hour
• 5 working days
• Staff Voucher & discount
• Medical Allowance/ staff token
• Company trip
• Employee Insurances
• Monthly Employee Recognition Reward
• Creative, Energetic & Fun working environment
• Career Advancement

**We offer an attractive remuneration package to the right candidates!! Apply now via online.