Junior Company Secretary

Junior Company Secretary

职责：
提供的服务包括但不限于以下内容：

• 协助公司秘书根据相关法定法规和指南（即《2016 年公司法》）处理公司秘书事务；
• 提供公司秘书服务，准备董事会和董事会委员会会议、年度股东大会和内部管理会议的召开前后；
• 确保妥善保存所有秘书文件和法定记录；
• 起草和准备决议、法定和相关文件；
• 确保根据《公司法》和其他相关法律及时向相关部门提交法定文件；
• 与马来西亚公司委员会 (CCM)、律师、审计师和印花税办公室联络，确保所有准备的文件均符合要求；
• 协助秘书部门的工作流程和系统；

职位要求：

• 至少拥有秘书学/商业行政管理或同等学历的相关文凭;或拥有ICSA或同等资格的专业证书;
• 鼓励有公司秘书实践经验的求职者，无论是否具备上述要求的资格申请；
• 团队合作精神强，注重细节，富有创造力;
• 能够同时处理多项任务并独立工作，具备独立思考和自我激励的能力;
• 积极主动的态度和较强的分析能力;
• 出色的客户关系和时间管理能力;
• 高度诚信，优秀的职业道德，具有强烈的责任感、承诺和纪律性;
• 具备良好的人际关系、组织和沟通能力，并持有积极的态度;
• 愿意在云环境和快节奏的环境下工作;
• 熟悉MYCOID和MBRS系统;
• 熟悉谷歌应用程序，并熟练使用智能手机和平板电脑等移动设备将是额外的优势;
• 英语和马来西亚语掌握能力良好。具备中文的口语和书写能力将是额外的优势。

福利待遇：

• 第 13 个月工资
• 工作与生活平衡
• 免费小吃
• 遵守所有公共假期（吉隆坡和全国）
• 医疗报销福利
• 固定公司活动

我们致力于培养多元化和包容性的员工队伍。欢迎符合上述要求的候选人申请并加入我们充满活力的团队！

Responsibilities:

Providing the services include but are not limited to the following:

• Assist the Company Secretary in attending to the corporate secretarial matters in accordance with relevant statutory regulations and guidelines, i.e., Companies Act 2016;
• Provide company scretary service in preparation of pre and post Boards of Directors' and Board Committees’ meeting, Annual General Meetings and internal management meetings;
• Ensure proper maintenance of all secretarial documents and statutory records;
• Draft and prepare resolutions, minutes, annual returns, statutory and related documents;
• Ensure proper and timely lodgment/submission of statutory documents to relevant authorities in compliance with the Companies Act and other relevant laws;
• Liaise with the Companies Commission of Malaysia (CCM), Lawyers, Auditors, and Stamping Office to ensure all documents prepared are complied with the requirements;
• Assist in enhancing workflows and systems of the secretarial department;
• Handle secretarial duties with minimum supervision;
• Other ad hoc tasks.

Requirements:

• Possess full or partial Professional Certificate, ICSA qualification or finalist, or still pursuing ICSA course, Advanced/ Higher/ Graduate Diploma of Secretarial, Degree in Business Administration (Corporate) or equivalent;
• Candidates with working experience in company secretarial practice and without the qualification of the above requirement are encouraged to apply;
• Strong team player with meticulous attention to detail and resourcefulness
• Ability to multitask and work independently
• Demonstrating out-of-the-box thinking and self-motivation
• Proactive attitude and strong analytical skills
• Excellent client relationship and time management skills
• High integrity, excellent work ethics, and a strong sense of responsibility, commitment, and discipline
• Good interpersonal, organizational, and communication skills with a positive attitude
• Willingness to work in a cloud and fast-paced environment
• Familiar with MYCOID and MBRS systems;
• Tech-savviness with knowledge of Google Applications and proficiency in using mobile devices such as smartphones and tablets are added advantages
• Good command of English and Bahasa Malaysia. Ability to speak and write Mandarin will be an added advantage.

Job Benefits:

• 13th month salary
• Work-life balance
• Free-flow snacks
• Observation of all Public Holidays (Kuala Lumpur and National)
• Medical claim benefit
• Monthly/annual company activities

We are dedicated to cultivating a diverse and inclusive workforce. Candidates who meet the aforementioned requirements are encouraged to apply and be part of our dynamic team!