Human Resources and Admin Assistant Manager

Talent Acquisition

• Provides support and advice to various business units pertaining to manpower planning and staffing.
• Shortlist and conduct interview for potential candidate to fill the vacant position.
• Conducts exit interview to identify reasons for employee resignation.

Learning and Development

• Analyze and identifies training needs and facilitates employee development programs.
• Recommend courses and submit annual training master plan for management approval.
• Plans, develops and facilitates employee’s training using different training methods.

Employee Industrial Relations Management

• Serves as a link between management and employee by handling questions, interpreting and administering contracts of employment and helping resolve work related problems.
• Provides counseling to employees pertaining to disciplinary matters such as misconduct, absenteeism, breach of contract.
• Liaise with labour office, government office pertaining to HR and IR legal issues.
• Supervises, manages and co-ordinates work activities or programs of staff relating to employee’s relation.

HR and Admin Standard Operating Procedure (SOP)

• Update, prepare and amend SOP and flowchart when needs arise.
• Create and design new HR & Admin form if necessary.
• Safekeeping all SOP for easy reference and implementation.

Performance Management

• Facilitate, monitor and track performance management activities.
• Review performance management processes for adherence to company policies and guidelines.
• Coordinate and conduct briefing to employee on the scope of performance management.

Employee Compensation and Welfare Benefits

• Prepare, validate and verify the monthly salary payout.
• Propose for annual increment and bonus to management according to individual and company’s performance.
• Analyze and modifies compensation and benefits policies and ensures compliance with legal requirement.
• Maintain and update compensation structure to ensure ongoing competitive compensation that supports the Company’s ability to attract, develop and retain top talent.
• Plans, leads and monitors employee communication program, including annual employee opinion survey, communication meeting, annual dinners, outings and other employee programs, etc.

Foreign Employee Management

• Prepare all documentations related to new applications, submission and upon arrival.
• Monitor, check for the work permit renewal and cancellation (arrange FOMEMA, insurance, flight booking, Check Out Memo).
• Liaise with recruitment agency, Government and Authority Bodies on foreign worker matters.
• Liaise with plants HR on manpower requirement and forecast on headcount needed.

Office Occupational Safety and Health Administration

• Ensure the company’s safety and security in office is taking care and well maintain.
• Recommend for new safety & security plan to management.

ISO, HACCP & GMP

• Responsible for establishing, implementing and maintaining the quality standard on processes, policies and procedures are to be compliance with the Quality Management System.

Office Administration

• Oversee the office administration in maintenance, refurbishment and renovation.
• Oversee and lead the cleaner, driver, dispatch, receptionist and Human Resources & Admin Team.
• Carry out any other duties & responsibilities as assigned by superior.

Job Requirements:

• Bachelor Degree in Human Resource Management/ Administration/ Management or related field.
• Minimum 5 years hands on human resource experience in a senior roles.
• Team player, mature, resourceful and tactful.
• Dynamic and high commitment.
• Well versed in the Employment Act 1955, Industrial Relations Act 1967, Socso, EPF and other government statutory bodies, prevailing HR practices and legislation.
• Detail oriented with strong analytical and organization skills.
• Good in problem solving and able to liaise with all level.
• Good interpersonal skills, highly motivated to drive for excellent result.
• Good negotiation skills.
• Good command of English and Bahasa Malaysia.
• Computer literate.
• Knowledge of ISO, HACCP and GMP procedures will be an added advantage.