Operation Admin Assistant
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Job Description for Operation Admin Main Duties
1. Review and ensure each branch submit updated daily routine reports on time.
2. Review and ensure each branch submit the correct pictures or reports according to the specified format.
3. Print daily, weekly, and monthly reports as specified to be submitted to the operations general manager/area operations manager for further action. The reports that need to be printed and provided include:
- Weekly trolley check - Weekly manpower board check
- Monthly non-trade goods check - Weekly stock check for items exceeding 3 months
- Weekly building / equipment defect list summary
- Weekly summary for daily checklist of membership registration - Monthly shortage explanation check for wet goods stock count
- Weekly maintenance defect list summary
- Weekly staff schedule submitted by each branch if there are changes
- Weekly managers and MOD off day - Weekly fruits and vegetables basket quantity summary
- Weekly pallets balance in FF & quantity owning to supplier
- Other summary reports as required from time to time
Other Duties
1. Participate and assist in any activities organized at the branch.
2. Review customer comments on social media and inform management if there are comments that require further action.
3. Review documents submitted by branches and ensure they are fully completed and attached with supporting photos if necessary.
4. Review non-trade goods at First Fresh on a weekly basis.
5. Perform any other tasks assigned from time to time.
Accountabilities
1. Ensure each branch submits daily, weekly, and monthly routine reports on time.
2. Ensure each branch submits the correct pictures for each routine report.
3. Ensure summary reports are provided to the operations general manager/area operations manager as needed
Job Types: Full-time, Permanent
Pay: RM2,000.00 - RM2,500.00 per month
Education:
- Diploma/Advanced Diploma (Preferred)
Experience:
- Administration: 1 year (Preferred)
Language:
- Mandarin (Preferred)
- Bahasa (Preferred)
