SH, Group Payments (Accounts Payable)

Objectives:

• Management of Non-Trade related payment and ensure payments are paid within SLA and comply with MOA requirements.
• Resolving work problems with team to enhance efficiency
• Process Improvement to automate, re-align and standardization of processes
• Attend to HO departments/branches/auditors/IRB/Custom’s queries on invoice payment and provide the needs

Responsibilities:

Strategy & Planning

• Provide support to Head, Group Payments & Operations Accounting
• Streamline, improve & develop an effective payment process to reduce TAT
• Support new requirements from Inland Revenue Board (for e.g. e-Invoicing)
• Support the implementation of new payment store in E Business Suite

Operations

• Manage all payment to be made accurately within payment SLA and comply with MOA requirement.
• Counter authorise payment of invoices exceed certain limit
• Monitor and ensure no long outstanding invoice/ credit note in AP system. (No outstanding after payment term).
• Support AP system & AP enhancement to improve payment process.
• Assist Group Tax to review withholding tax form and to ensure WHT Tax submission is within 30 days after payment made.
• Provide clarification on MOA queries to ensure compliance.
• To authorise Debit Advice and approve manual AGIS to related entities on shared bills. Monitor Sundry Debtor AGIS a/c & follow up on payment for item outstanding in Sundry Debtor a/c.
• Implement safeguards against late payment, error in payment or double payment.
• Generate reports for better payment analysis.
• Resolving work problems with team to enhance efficiency.
• To update & maintain the Group Payments Operational Manual.
• Manage reconciliation of AP Interco Accounts & ensure timely settlement within entities.
• Monitor timely submission of payment supporting documents to internal/ external requestors.
• Approving of Payment Journals for all entities
• Provide helpdesk on branches queries on De-Centralised Store for payment. Attend to and liaise with Head Office and branches on their request for payment.
• Co-ordinate and provide invoices and supporting documents to Group Tax Department for SST review and IRB audit.
• Attend to Internal and External Auditors’ queries for audit purposes.
• Authorise reimbursement to RHB Representative Office in Vietnam and response/reimburse RHB overseas branches NOSTRO outstanding balances.
• To update & educate team on new implementation of work process/ system enhancement
• To organise meeting with counter party to improve work process.
• Ensure team members observe bank policies.
• Organising resources for work within the section.
• To provide job-allocation & job rotation to improve work efficiency.
• To monitor staff’s attendance and KPI.
• To counsel section staff to improve their attendance, service & performance.

Requirement:

• Bachelor Degree in Accounting or relevant.
• Minimum of 4-6 years in Managerial experience in Finance/Accounts.
• Working knowledge of Excel, PowerPoint, Words and other accounting Systems
• Good leadership & people management skills
• System implementation experience

Please note that this role is based in Bangi, Selangor