BILLING EXECUTIVE

JOB BRIEF

We are looking for a reliable Billing Executive to perform tasks that will help us monitor our revenues. You will be responsible for keeping track of money owed to us by customers, preparing invoices and updating records.

As a billing executive, you must be accurate and reliable in handling accounts and documents. Being good at mathematic and a high degree of organizational ability are essential due to the great amount of financial information. Since you will be using technology to expedite your work, having computer knowledge is required especially MS Excel.

The goal is to contribute to the accurate preparation of bills receivable and safeguard the company’s income.

Responsibilities as following but not limited to:

1. Prepared and sending invoices and statements to customers.

2. Issue invoices and bills then sent them to customers through various channels (mail, email -etc.).

3. Collect all information needed to calculate bills receivable (order amounts, discount rates, machine record etc.).

4. Make summary report based on machine record before issue invoice to customer.

5. Prepared quotations for client/customer.

6. Manage account balances to discover outstanding debts or other inconsistencies.

7. Check the data input in the accounting system to ensure accuracy of final bill.

8. Fixing billing errors by issuing debit and credit memos.

9. Issue customer account statements periodically or whenever necessary.

10. Chasing and tracking payment from debtor then update Official Receipt (OR).

11. Receive payments through various methods (cash, online payments etc.) and check for credibility.

12. Send reminders for payments and contact customers when assigned.

13. Ensuring that client information details are kept up-to-date.

14. Update accounting records with new payments, balances, customer information etc.

15. A Handling clients' account queries.

16. Initiating new procedures for billing.

17. Answer questions and handle complaints from customers regarding bills.

18. Report on activity to top management.

Requirements:

1. Proven experience as invoice/ billing clerk or general accounting experience.

2. Proficient in MS Office (especially Excel); Working knowledge of relevant software (e.g., SQL ACCOUNTING) will be appreciated.

3. Excellent mathematic ability.

4. Good organizational skills.

5. Excellent communication skills.

6. Preferably a person with strong leadership in personality and possess high solving problem skill.

7. High school diploma; further education will be a plus.

8. Adherence to laws and confidentiality guidelines.

9. Know Mandarin (speak and writing) is advantage.

Job vacancy available in area Kepayan, Kota Kinabalu, Sabah