SECRETARY TO GROUP CEO

Responsibilities of Secretary for Group CEO.

Management of Daily Operations

• Arrange and schedule meetings and appointments based on priorities of directors and organization.
• Coordinate and manage all aspects of meetings, including preparation of attendee lists, reservations, and refreshments.
• Book travel and accommodations for personnel as necessary, ensuring alignment with company travel policies.
• Record, prepare, and distribute meeting minutes, agendas, and related documents accurately and on time.
• Provide continuous feedback and updates to directors and managers, following up on plans, and addressing queries.
• Provide accurate translations for various languages in written documents, notices, and videos as required.

Management of CEO's Office

• Ensure the office is maintained in a clean, tidy, and professional manner with all necessary facilities in place.
• Act as the primary point of contact for all visitors and callers, handling inquiries professionally and efficiently.
• Welcome visitors and prepare meeting rooms to create a positive and professional impression.
• Welcome visitors and prepare meeting rooms to create a positive and professional impression.

Assistant to the Group CEO

• Create customized presentation materials and slides for events requiring the CEO's input.
• Safeguard and maintain directors' personal documents, such as identification cards, with strict confidentiality.
• Prepare social media posts, letters, and email communications on behalf of the director.

Support for Management Team & Outlets

• Organize meetings for management teams and outlets, including monthly, quarterly, and finance reviews.
• Provide full administrative support including printing, room arrangements, and refreshments.

Information Management

• Ensure all necessary documents and information are available for meetings and activities.
• Review and verify all documents before obtaining directors' signatures.
• Maintain accurate and up-to-date files including event photos, logos, and other company materials.

Public Relations

• Collaborate with directors to prepare a VIP guest list and deliver VIP gifts during major festivals.

Personal Tasks for Directors

• Remind directors of payment due dates and coordinate with suppliers and finance for bills and memberships.
• Handle secure delivery and receipt of important documents and parcels.

Event Planning

• Organize site visits for key organizations, ensuring the cleanliness and readiness of venues.
• Plan and manage company events including annual dinners, team-building activities, and more.
• Coordinate with vendors to ensure timely product deliveries, resolving issues as necessary.