Office Administrator

Brooks is a leading provider of automation solutions with over 40 years of experience in the semiconductor industry, offering precision robotics, integrated automation systems, and contamination control solutions that empower chip manufacturers worldwide. Our product portfolio includes a range of automation solutions, including robots, vacuum systems, and atmospheric robots for semiconductor manufacturing (www.brooks.com).

Are you looking for a place where you can be part of a transformation? Join us at Brooks Automation and be a part of a dynamic organization that is shaping the future of technology.

Office Administrator

Job Description
About the Role:

Join our team as an Office Administrator and take charge of ensuring the smooth day-to-day operations of our Brooks Automation Malaysia office. In this dynamic, newly created role, you will be at the heart of managing essential administrative functions, supporting Senior Management, and fostering a well-organized, efficient workspace for all employees.

Your proactive approach and organizational skills will be pivotal in maintaining seamless office operations and contributing to the overall success of our team. This is a unique opportunity to shape office processes and be a key player in our growing company.

Work Location: Onsite – Johor Bahru.

Key Responsibilities:

• Oversee office cleanliness, coordinating with facilities management team for maintenance and repairs for equipment and facilities.
• Schedule meetings and appointments for Senior Management; coordinate booking of meeting rooms and departmental meetings.
• Manage office supplies and place orders as needed.
• Handle correspondence, including emails, calls, and mail.
• Manage employee travel arrangements.
• Prepare and edit reports, presentations, and documents for senior leaders.
• Handle sensitive information and maintain confidentiality.
• Maintain up-to-date records of technical and operations training.
• Develop and manage Smartsheet data for facility operations
• Oversee pantry and office supply inventory, replenishing as required.
• Assist in organizing office events and celebrations.
• Front-desk management; greet visitors and provide client/vendor support.
• Prepare monthly reports related to the above-mentioned responsibilities.
• Any other duties as assigned.
  
  

Qualifications & Competencies:

• 3-5 years' experience in a similar role with strong verbal and written communication skills in both English and Malay.
• Confidence and ability to effectively interact with internal and external stakeholder across all levels of the organization.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook), ideally with hands-on experience in Smartsheet (Certification would be highly regarded).
• Excellent organizational and time-management abilities, with a keen eye for detail and accuracy.
• Strong analytical and problem-solving skills, delivering high-quality work with dedication and the willingness to learn new things.
• Ability to work independently, manage tasks efficiently, and complete assignments within given instructions and standard procedures.
• Calm under pressure, meeting deadlines while maintaining a positive attitude and delivering exceptional customer service.
  
  

Brooks is committed to fostering a diverse and inclusive workplace and proudly serves as an equal-opportunity employer. We welcome all qualified applicants regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other legally protected characteristics.

Diversity enhances our innovative capabilities and strengthens our ability to serve our customers and communities effectively. At Brooks Automation, we celebrate the unique experiences and perspectives each individual brings, believing they are essential to our collective success. Join us in building a workplace where every team member is valued and can thrive.

For applicants with disabilities requiring accommodations, don't hesitate to get in touch with [email protected] or call +1 (978) 262-2400 to discuss your needs.

Review EEO Law & EEO Statement.