Officer, Finance-Procurement
Salary undisclosed
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Job Responsibilities
Invoice Management
Invoice Management
- E-Invoicing Invoice Entry within 3 working days
- Accruals Entry every month end
- Unrecorded Liability monitoring
- 3 Way Matching of documents (Goods Receipt, Invoice, PO).
- Ensure execution of process in compliance to purchasing/procurement invoicing SOP
- Ensure monthly submission of Statement of Accounts (SOA).
- Assist in internal and external audit process.
- Perform other duties assigned by management from time to time.
- Contract administration, updates and reporting.
- Follow up on contract renewal and update on renewal status.
- Monthly Trade Creditor’s Reconciliation.
- Bi-weekly reporting and monitoring and checking on Unposted Invoices.
- Bi-weekly tabulation on list of suppliers for payables to be prepared by 5th day and 21st day of every calendar month (for approval by supervisor/HOU for release to payment).
- Listing of Accruals on monthly basis (for monthly transaction close for company reporting).
- Contract Listing Report.
- Maintain master data in the System (Vendor Master, Contract Master, Goods and Services Tax (GST) Relief Certificate, etc.).
- Guide requester/user on statutory & tax regulatory requirements, policy & procedure, and system transaction.
- Participate and assist in process improvement and digitization initiatives.
- Carry out related departmental tasks that requested by superior.
- Subject to job rotation within unit in order to get full understanding of the whole purchasing and procurement process.
- Bachelor’s degree in Business, Management, Finance, Accounting, or a related field.
- 1-3 years of experience in Procure to Pay (P2P) or Finance.
- Experience in education or healthcare sectors is a plus.
- Proficient in English (both written and oral).
- Familiar with Oracle PeopleSoft, Microsoft Excel, PowerPoint, and Word.
- Results-driven with strong time management skills and the ability to meet deadlines.
- Capable of working under pressure in a dynamic environment.
- Able to multitask and demonstrate strong analytical, critical thinking, and creativity.
- Team-oriented with a focus on collaboration and unity.
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