Senior Executive, Group Corporate Secretarial

Job Description:

• Assist in the organisation of Board, Board Committee and Management meetings including preparation of pre and post meeting documents, drafting of Board papers in relation to Group Corporate Secretarial matters and preparation of the minutes of the meeting and taking follow-up action
• Assist in the organisation of Sime Darby Plantation Berhad’s (SDP) Annual General Meeting (AGM) and Extraordinary General Meeting (EGM), and preparation of poll procedures
• Assist in the preparation of and coordinating the required information for the Annual Report and Circular to shareholders of SDP
• Assist in the preparation of all corporate secretarial documents in relation to the companies assigned, such as Directors’ Circular Resolutions, announcements, statutory documents and correspondences.
• Assist in the preparation and timely issuance of the Monthly and Quarterly Reports assigned to him/her
• Assist in the preparation and updating of Standard Operating Procedures (SOP).
• Ensure timely and accurate lodgement or submission of statutory documents to the Companies Commission of Malaysia (CCM) in compliance with all relevant acts and rules applicable to SDP and Group Head Office (GHO) companies assigned to him/her.
• Maintain, manage and update the statutory records/registers of SDP Group of companies and the corporate secretarial database.
• Liaise with the CCM on issues pertaining to CCM’s rules, procedures and guidelines and also liaising with CCM to resolve outstanding matters for SDP Group of companies.
• Assist in the preparation of and ensuring that announcements, and semi-annual/annual returns and changes in interests of the substantial shareholders of SDP to Bursa Malaysia Securities Berhad (Bursa) complies with the Bursa Corporate Disclosure policy and the Main Market Listing Requirements
• Assist the collation of Board papers to ensure compliance with the SOP for submission of Board papers.
• Arrange, coordinate and follow up with respective departments, secretaries or external service providers on the signing of documents by Directors of SDP Group of Companies.
• Review agreements and statutory declarations for stamp duty exemptions. Arrange for attestation of statutory declarations with the Commissioner of Oath/Notary Public and attestation of other relevant documents with the foreign embassies.
• Assist in projects or special assignments in which the Group Corporate Secretarial Department is involved eg. Board and Management Retreat, investigations etc.
• Lead, monitor and coach subordinates to ensure effectiveness and efficiency in the delivery of results/tasks.
• Lead, monitor and coach subordinates to ensure effectiveness and efficiency in the delivery of results/tasks.
• Provide effective support and assistance to the Vice Presidents, Assistant Vice Presidents and Senior Executives in discharging corporate secretarial duties
• Liaise and render assistance to the operating units and other departments relating to secretarial matters.
• Perform any other related activities/duties that may be assigned to him/her.

Requirements

• 3 years corporate secretarial experience or 5 years relevant experience.
• A member of a professional body prescribed by the Minister of Domestic Trade & Consumer Affairs or licensed by the Registrar of Companies to act as Company Secretary or
• Bachelor of Law ( LLB) or Degree in relevant field.

To apply, please submit your resume and cover letter outlining your interest for this role.