Secretary (Johor Bahru)

Job Responsibilities:

• Greet visitors and undertake general receptionist duties when required
• Answer phones and respond to emails
• Book meeting rooms, arrange conference calls, take messages and minutes during meetings
• Prepare and distribute correspondence, memos and forms
• Develop and maintain a filing system
• Manage database entry and client files
• Order and maintain office supplies
• Make travel arrangements
• Manage current agenda and arrange new meetings and appointments
• Assist with bookkeeping, presentations, reports, emails and letters
• File and update contact information of clients, employees, suppliers and partners
• Document expenses and financial information
• Implement and develop office procedures
• Maintain confidential information, file and store them accordingly
• Organize and distribute messages to the appropriate team members

Requirements and skills:

• Proven work experience as a Secretary or Administrative Assistant
• Familiarity with office organization and optimization techniques
• High degree of multi-tasking and time management capability
• Excellent written and verbal communication skills
• Integrity and professionalism
• Proficiency in MS Office
• At least Diploma in Secretarial, Professional Secretarial Certificate or equivalent