To assist and provide work support for the department. The support enables the efficient functioning of the department and contributes to the overall success of corporate services within the organization.
Secretarial & Administration PIC/Team;
Secretarial Section is supporting the administrative functions of the organization, helping to streamline processes, enhance communication, and ensure efficient operations.
Managing Correspondence: Handle incoming and outgoing communications, including emails, letters, and phone calls. They may draft correspondence, respond to routine inquiries, and route messages to the appropriate individuals or departments. Scheduling and Calendar Management: Coordinate schedules for executives and other staff members, arranging meetings, appointments, and travel plans. They maintain calendars, prioritize events, and ensure that conflicting commitments are resolved effectively. Meeting Coordination: Assist in organizing meetings by scheduling venues, sending out invitations, preparing agendas, and documenting meeting minutes. During meetings, secretaries may provide logistical support, such as setting up audiovisual equipment and distributing materials. Record Keeping: Responsible for maintaining accurate records and files, including documents, reports, and other administrative materials. They may organize physical and scanned files, ensuring easy access and retrieval when need. Office Management: Manage the day-to-day operations of the office, which include ordering office supplies, coordinating maintenance requests, and overseeing office equipment. They ensure that the office environment is conducive to productivity and professionalism. Administrative Support: Provide general administrative assistance to staff members as needed, such as photocopying documents, preparing presentations, and assisting with data entry tasks(if needed). They may also handle confidential or sensitive information with discretion. Communication Liaison: Serve as a point of contact between internal departments, external stakeholders, and visitors to the office. They greet visitors, answer phones, and direct inquiries to the appropriate parties, always maintaining a professional and courteous demeanor. Special Projects: May be assigned special projects or tasks by senior management. These projects could range from event planning and coordination, requiring attention to detail and effective time management skills.
Requirements:-
- Degree in Business Admin/Office Management or related fields.
- Good command in Bahasa Malaysia and English both written and oral.
- Must be able to work as a team.
- Min 1-2 years’ working experience in related fields.
