Global Human Resource/Procurement & Logistic - Immediate Hiring

GLOBAL HUMAN RESOURCE/PROCUREMENT & LOGISTICS - IMMEDIATE HIRING

• Location: Cyberjaya
• Basic Salary: RM 3,400 - RM 3,500 + OT (if needed)
• Can start immediately: September 2024/Early October 2024
• Working Hour: 9.00 am - 6.00 pm
• Working Days: Monday - Friday
• Able to work for 12 months contract first (renewable subject to management)

REQUIREMENTS

• Minimum of 5 years of relevant working experience in the area of HR or processing, transactions, service center or other business of which at least 2 years exposure to procurement / shipping activities or
• 4 years with a first level university degree or
• 3 years with a relevant advanced university degree
• Candidates have full working rights for Malaysia

FUNCTIONAL SKILLS/KNOWLEDGE

• Ability to handle and priorities high volume of workloads, transactions and reporting needs
• Meticulous and detail-oriented
• Sound judgement, integrity and tact when dealing with others
• Proficiency in the using MS Office and ERP Web-based system
• Knowledge on best practices for procurement or certified training in procurement area will be an added advantage
• Good technical expertise in human resources
• Ability to multi-task while paying attention to details
• Excellent inter-personal and communication skills
• Fluency in English and outstanding communication skills
• Knowledge in ERP/ Oracle system is an added advantage

JOB DESCRIPTIONS

• Administer HR Shared Services transactions for various types of appointments, separations, reassignments, education grants, compensation, travel request, entitlements and benefits, etc. for all categories of staff members
• Handle daily transactions and queries via email and/or phone calls
• Provide HR support and advice to clients all around the globe based on the Organization’s policies and procedures
• Purchasing or evaluating suppliers for a vast range of commodities for organization's technical programmes and projects
• Providing administrative support, advice on procurement and logistic matters, market possibilities, development of specifications and delivery schedules
• Assisting in procurement forecasting, managing catalogues, reimbursable procurement, Requests for Price Estimates, Requests for Quotation (RFQ)
• Assisting in Procurement Training to organization staff
• Carry out transactional processing of purchase requests for Goods and Services procurement. Validate the purchase requests received from organization globally and process them to Purchase Orders. Validation by peers or supervisor is required based on validation threshold. In the event of a discrepancy during validation, the incumbent shall liaise with the request's originators for necessary clarifications and remedial actions
• The incumbent may approve Purchase Orders up to the authorized limit
• Issue Purchase Orders on timely basis to suppliers and update status in the GSM system and internal monitoring tools
• Follow-up on the signed copy of Purchase Orders from supplier and enter receipt in the GSM system
• Monitoring and follow up of Global Shipments
• Entering receipt in GSM for goods shipped by the forwarding company
• Create and approve Shipping and Insurance PO
• Processing Freight Invoices and submission for payment to Finance
• Perform freight comparison to optimize transportation cost