Assistant Manager, Account Payable (Landlord and Utilities)

Job Summary:

The Accounts Payable Assistant Manager will be responsible for overseeing the day-to-day operations of the AP Landlord Team, focusing specifically on managing payments to landlords and utility providers. This role involves ensuring timely and accurate processing of invoices, managing relationships with vendors, and supporting the overall efficiency of the accounts payable process. The ideal candidate will have strong attention to detail, excellent communication skills, and experience in accounts payable, particularly in managing landlord and utility payments.

Key Responsibilities:

• Oversee the processing of invoices related to rent, utilities, and other landlord-related expenses.
• Ensure invoices recorded correctly in a timely manner.
• Verify and reconcile discrepancies between utilities billing, rental invoices, and tenancy agreement.
• Ensure timely payment of rent, utilities, and related expenses to avoid penalties and late fees.
• Address and resolve any issues or discrepancies with vendors promptly.
• Support audits by providing necessary documentation and explanations.
• Prepare journal entries and accrual schedule for month end closing.
• Work closely with the Accounts Payable Manager to train and monitor team members on best practices related to accounts payable.
• Collaborate with other departments to ensure seamless coordination of payments and related activities.

Qualifications:

• Bachelor’s degree in Accounting or equivalent professional qualification.
• Minimum 3 years of experience in accounts payable, with specific experience managing landlord and utility payments.
• Proficiency in accounting software (e.g., Sage, SAP) and Microsoft Office Suite, particularly Excel.
• Good communication, interpersonal skills and problem-solving abilities.
• Attention to detail and a high level of accuracy in work.