Human Resources & Admin Assistant Manager

Recruitment and Selection

• Provides support and advice to various business units pertaining to manpower planning and staffing. Prepares manpower planning forecast to project employment needs.
• Shortlist and conduct interview for potential candidate to fill vacant post.
• Conducts exit interview to identify reasons for employee’s resignation.

Training and Development

• Analyze and identifies training needs and facilitates staff development programs.
• Recommend courses and submit annual training master plan for management approval.
• Plans, develops and facilitates employee’s training using knowledge of effectiveness of different training methods.

Employee Industrial Relations

• Serves as a link between management and employee by handling questions, interpreting and administering contracts of employment and helping resolve work related problems.
• Provides counseling to problem employees pertaining to disciplinary matters such as misconduct, absenteeism, breach of contract.
• Liaise with labour office, government office pertaining to HR and IR legal issues.
• Plans, directs, supervises and co-ordinates work activities or programs of employee relation.

HR and Admin Standard Operating Procedure (SOP)

• Update, prepare and amend SOP and flowchart when needs arise.
• Create and design new form if necessary.
• Responsible for safekeeping all HR SOP for easy reference and implementation.

Performance Management

• Facilitate, monitor and track performance management activities.
• Review performance management forms, guides etc. and operations for adherence to policies, guidelines and processes in objective setting and performance evaluation/ appraisal.
• Coordinate and where possible conduct briefing and examples for all employees on areas within the scope of performance management.

Employee Compensation and welfare benefits

• Prepare, validate and verify the monthly salary payout.
• Propose for annual increment and bonus to management according to individual performance and company’s performance.
• Analyze and modifies compensation and benefits policies to establish competitive programs and ensures compliance with legal requirement.
• Maintain and update compensation structure to ensure ongoing competitive compensation that supports the Company’s ability to attract, develop and retain top talent.
• Plans, leads and monitors employee communication program, including annual employee opinion survey, communication meeting, notice board, annual dinners, outings and other employee programs, etc.

Foreign Workers

• Monitor all documentations related to new applications, submission and upon arrival.
• Monitor, check for the work permit renewal and cancellation (arrange FOMEMA, insurance, flight booking, Check Out Memo).
• Liaise with recruitment agency, Government and Authority Bodies on foreign worker matters.
• Liaise with plants HR on manpower requirement and forecast on headcount needed.

ISO, HACCP & GMP

• Responsible for establishing, implementing and maintaining the quality standard on processes, policies and procedures are to be compliance with the Quality Management System.

Office Administration

• Maintain close supervision of daily function of the department, ensuring productivity and checking quality of output.
• Oversee the administration of the PE.
• Carry out any other duties & responsibilities as assigned by superior.

Job Requirements:

• Bachelor Degree of Human Resources Management/ Business Management/ Administration.
• Minimum 5 years hands on human resource experience in a managerial position.
• Team player, mature, resourceful and tactful.
• Dynamic, ability to foster positive change and high commitment.
• Well versed in the Employment Act 1955, Industrial Relations Act 1967, Socso, EPF and other government statutory bodies, prevailing HR practices and legislation.
• Knowledge of ISO, HACCP and GMP procedures
• Detail oriented with strong analytical and organization skills.
• Problem solver and able to liaise with individuals across all level.
• Good interpersonal skills, highly motivated approach to work with a drive for delivering excellent result.
• Good negotiation skills.
• Good command of English and Bahasa Malaysia.
• Computer literate.

Job Types: Full-time, Permanent

Pay: RM5,000.00 - RM7,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Yearly bonus

Application Deadline: 11/07/2024
Expected Start Date: 10/06/2024