Admin Assistant, Leasing and A&P
Salary undisclosed
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Responsibilities:
- Responsible for the daily general administrative work of the Leasing and A&P Department. To work in line with the Assistant Manager and Snr. Executive’s requirement and directions.
- Responsible for preparation of Letter of Offer, liaising with legal office on preparation of Tenancy Agreement, circulars for Leasing department and all other lease administration documents and reports; including Fit out Memo, Tenancy Authorization Form, Gross Turnover Report and Letting Fees for Leasing and A&P Department.
- To maintain filing system of department’s documents and proper communication within departments on tenancy documentation matter.
- To maintain leases including casual leasing and tenant’s information in the system.
- To work closely with suppliers and third parties to ensure the timely submission of documentation (e.g. purchasing orders, work permits, etc.), orderly execution of events, and compliance with exhibition layout.
- To ensure timely submission of the reports and data.
- To ensure that department’s SOP are adhered to.
- To provide support in preparation and collation of report.
- Updating of Tenant’s Contact List, Tenancy Checklist and Prospect Database.
Requirements:
- Candidate must possess at least a Higher Secondary/STPM/"A" Level/Pre-U, Diploma, any field.
- Minimum 2 years of working experience in the shopping mall environment or in similar capacity related field is required for this position.
- Good knowledge of officer management system and procedures.
- Meticulous and possess strong verbal and written communication skills.
- Pleasant personality with strong interpersonal and follow-up skills
- Ability to adapt to frequent changes and work under minimum supervision.
- Able to work with pressure and meet tight deadlines.
- Proficient in MS Word, Power Point, Excel.
- Full-Time position (s) available.
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