Admin Executive

RM 2,000 - RM 3,000 / Per Mon

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Office Management: Maintain daily office operations, ensuring that office equipment functions properly, including managing the procurement and inventory of office supplies.
Document Management: Responsible for filing and managing company documents, ensuring the security and accuracy of all records, contracts, reports, and other documentation.
Travel Arrangements: Arrange travel plans for employees, including booking flights, hotels, and transportation, ensuring smooth travel experiences.
Meeting Coordination: Schedule and coordinate internal meetings, including booking meeting rooms, preparing materials, and ensuring meetings proceed smoothly.
HR Support: Assist the HR department with onboarding, offboarding processes, and handling basic administrative needs of employees.
External Liaison: Maintain communication with suppliers, service providers, and external partners to ensure smooth collaboration and timely resolution of issues.
Expense Reimbursement & Financial Support: Assist the finance department with processing daily expense reimbursements, managing invoices, and providing other administrative support.
Ad-hoc Tasks: Handle ad-hoc tasks as required by the company to ensure comprehensive and flexible administrative support.

Education: Diploma or higher in Administration, Business Management, or related fields preferred.
Language Proficiency: Fluency in Bahasa Malaysia, English & Mandarin.
Experience: Fresh graduate / With at least 2-3 years of administrative experience, with familiarity in office management and administrative procedures.
Communication Skills: Strong written and verbal communication skills, capable of building strong working relationships with colleagues and external vendors.
Organizational Skills: Excellent organizational and time management skills, with the ability to handle multiple tasks and meet deadlines.
Computer Skills: Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) is essential.
Skills: Sourcing, Screening, Application Tracking System (ATS), Microsoft Office Suite, Communication skills, Time management, Attention to Details.