HR Executive/HR Generalist

Full Time, onsite
ACASB
Kota Damansara, Malaysia

RM 2,000 - RM 3,500 / Per Mon

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The HR Generalist/HR Executive is responsible for a variety of Human Resources tasks and initiatives, including advising both employees and Managers on People Management Effectiveness, coaching, corrective action issues, employee development and compliance initiatives.

This role has a primary focus on assisting Head of Department in day-to day HR Operational and Administration including Payroll, Recruitment, IR/ER, Compensation & Benefit, employee data management and implementation of HR Policies and Procedures and Standard Operating Procedure.

The suitable candidate is someone who has passion, patience, a multi-tasker, willing to learn new things, a fast learner, an educator, willing to travel and willingness to perform any tasks assign by the Head of Department.

Payroll Management

Handling monthly payroll for clients, ensuring data accuracy and timely salary disbursement;
Gathering, updating, processing and checking monthly client data for update;
Handling more than one HR related software such as SQL payroll, leave management system and attendance system;
Ensure consistent monthly submission of statutory contributions;
Preparation of annual tax document i.e. EA Form, CP8D and Employer Form E;
Liaise with clients on any payroll related issues; and
Liaising with relevant government bodies to ensure adherence and compliance to the related laws and regulations.

Recruitment

Process manpower requisition and ensure successful fulfilment of each vacancy within given time frame;
Execute the process and building up talent pipeline through various recruitment channels, and assist in cost monitoring;
Maintain professional and constructive relationship and networking with related institutions in ensuring talent pipeline;
Assist in data recording on recruitment expenses for analysis purpose i.e. cost-saving, effective recruitment channels & etc; and
Administer and manage onboarding and off-boarding process for new employees, separation cases, review and analyse staff turnover, provide inputs as to how to further enhance the retention.

HR Operation & Administration and IR/ER

Handling HR related letters such as reference letter, confirmation, promotion, acceptance of resignation & etc;
Responsible in preparation of HR Policies and Procedures and Standard of Operation;
Monitoring employee leave administration and maintenance to ensure compliant to the Policy & Procedure;
Administering unplanned leaves for analysis purpose on productivity, disciplinary and performance;
Assisting in matters pertaining to disciplinary, employee disputes, counselling and coaching;
Guidance and advice to managers on grievance, attendance, disciplinary and performance issue;
Maintain professional and constructive working relationship with client and employee;
Assist in weekly and monthly report preparation; and
Assist in other HR related projects and ad-hoc tasks.

Compensation & Benefit

Assist in clients and employee relation;
Perform salary and benefits benchmarking for different industry;
Identify, recommend best practise on performance appraisal;
Understand Job Analysis and Job Description; and
Recommend and identify best practise employee improvement plan.

REQUIREMENT

Well verse of employment laws and HR best practices. Always maintain knowledge of legal requirements and government reporting regulations reflecting human resource functions and ensure policies, procedures, and reporting are in compliance;
Knowledge and experience in Payroll, Recruitment, HR Operation, HR Administration, IR/ER and Compensation & Benefit and other Human Resource programs;
Good interpersonal skills, effective oral and written communication both in Bahasa and English;
Candidate must possess at least a Diploma/Bachelor’s Degree/Post Graduate Diploma/Professional Degree in Human Resource Management or equivalent;
At least 2 - 4 year(s) of working experience in the related field;
Preferably Senior Executive specialized in Human Resources or equivalent;
Has the necessary skills and efficiency in handling monthly payroll (Payroll Management);
Excellent communication, interpersonal, and conflict resolution skills;
Ability to work independently and as part of a team;
Strong analytical and problem-solving skills;
Understanding of human behaviours/diversity and team dynamic; and
Has a knowledge in MSOffice including MS Excel, PowerPoint, SQL Payroll System, any other payroll system and HRMS.