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- To assist Head of Facility Management and Maintenance in daily facility management works - File management - Develop and maintain filing system -Management of incoming and outgoing email - write & distribute email - Handling of incoming and outgoing phone call - answer and direct phone calls - Write correspondence memos, letters, forms, faxes - Preparation of RFQ, MRO, PO, PR, Outstanding payment listing, invoices (outgoing) - Management of DO & Invoices (Incoming) - check follow up - Preparation of meeting minutes - plan & remind meetings and take detailed minutes - Management of interim claims (Filing, follow up payment, request invoice from finance department) - Record of project expenses (from quotation, payment voucher/records) - Update the organization chart (FMM Department) - Other assigned tasks by Superior from time to time
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