Administration Executive

Business Profile Description The Salvation Army in Malaysia is in the business of changing lives. Since 1938, we have been serving the underprivileged community in Malaysia without discrimination. Malaysia Red Shield Industries (RSI) is the social enterprise arm of The Salvation Army. By recycling and re-using donations in-kind from the public and corporations, it generates income through its Family Thrift Stores to support our mission to provide holistic care to the community. Website: https://www.salvationarmy.org/malaysia Job Description Manage petty cash, process payments, prepare reports, assist with budgeting, and control receipts. Establish internal financial controls, prepare reports, liaise with auditors, and manage government financial submissions. Process payments and receipts, verify budgets, track transactions, and ensure accurate sales reporting. Support recruitment, training, staff records, and manage volunteer records. Provide general administrative support, manage meeting minutes, stock transfers, and internal systems. Handle invoice processing, vendor liaison, and purchase orders. Oversee property-related matters and contractor coordination. Ensure workplace safety, update SOPs, provide backup to the General Manager, and assist with projects. Qualifications Degree/Diploma in Business Administration, Office Management, or a related field. Relevant certifications Experience in administrative roles, 2-5 years. Experience in handling office management, documentation, and coordination. Experience with financial administration and procurement is beneficial. Other Information Other Competencies Both verbal and written to communicate with internal teams and external partners. Ability to manage multiple tasks, maintain records, and coordinate activities. For document handling, finance, and reporting tasks. Ability to prioritize tasks and meet deadlines. Addressing and resolving administrative or operational issues efficiently. Proficiency in Microsoft Office (Excel, Word, PowerPoint) and other relevant administrative tools (accounting software). Basic understanding of financial processes, including petty cash management, budget preparation, and report submission. Ability to liaise with suppliers, manage purchase orders, and process invoices. Familiarity with HR documentation, employee leave records, and recruitment processes. Ability to prepare and submit reports (monthly/annual), manage audits, and assist in budgeting. Duty Hours 5.5 days’ work week / 45 hours work week Mondays to Fridays: 9.00 am to 6.00 pm (including 1-hour break) Saturdays: 8.30 am to 1.30 pm To expedite the selection process, kindly apply the job directly through our career portal link at https://salvationarmymalaysia.recruiterpal.com/career/jobs/35bj9