Admin Assistant-Maintenance

Responsibilities

1. Maintaining and organizing maintenance documents, including technical drawings,
specifications, and project plans.
2. Ensure that documents are accurate, up-to-date, and easily accessible to maintenance teams.
3. Enter data into computer systems or databases, such as breakdown report, project progress reports, equipment inventory, and maintenance calculations.
4. Often serve as a liaison between maintenance teams and other departments or external stakeholders.
5. Assist with scheduling meetings, handling correspondence, and relaying information
between engineers and management.
6. Manage the inventory of maintenance supplies and equipment (Critical spare parts), ensuring that necessary materials are available for ongoing projects.
7. Perform general administrative tasks, such as filing, photocopying, and managing office supplies, to support the efficient operation of the maintenance department.
8. Prepare documentation for regulatory approvals and permits.
9. Assist in scheduling and coordinating meetings, project timelines, and deadlines for
maintenance teams, including managing calendars and tracking progress.
10. Prepare PRNS for a maintenance purchase order, key in the system and to submit PRNS to purchasing once approved by HOD and GM.
11. Periodic inspection of the general plant.
12. Perform other duties as assigned.

13. translating of Mandarin written language from machine manual to English and communicating with China suppliers in Mandarin.

Requirement
1. Computer literate
2. Detail oriented
3. Able to speak and translate mandarin language is plus point

4. Fresh grads are encourage to apply this position