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Jobs or company...

Assistant Manager, Company Secretary

Salary undisclosed

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JobStreet
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PR1MA Corporation Malaysia (PR1MA) was established under the PR1MA Act 2012 to plan, develop, construct and maintain high-quality housing with lifestyle concepts for middle-income households in key urban centres. PR1MA homes come in various types and sizes within an integrated community; sensibly designed to suit different household needs. Priced between RM100,000 to RM400,000, you can now own a home that is well within your reach. Earmarked for development in key strategic urban areas nationwide, PR1MA is open to all Malaysians with a monthly household income between RM2,500 to RM15,000.

Role Objective

  • Responsible for overseeing and managing various aspects of corporate secretarial functions related to the Members of Corporation (MOC) of PR1MA, Nomination & Remuneration Committee (NRC) members, Audit & Risk Management Committee (ARMC) members, shareholders, and regulatory requirements.
  • This position involves a higher level of responsibility, decision-making, and leadership within the corporate secretarial department.

Key Accountabilities & Responsibilities

  • Maintaining and enhancing the corporate governance framework of the organization. This includes ensuring that the company adheres to applicable laws, regulations, and best practices related to corporate governance.
  • Ensuring all meetings (e.g., Members of Corporation (MOC), Nomination & Remuneration Committee (NRC), Audit & Risk Management Committee (ARMC) are properly organized, including advising on the agenda and ensuring timely circulation of relevant meeting papers.
  • Provide support to the board of directors and its committees through preparing Members of Corporation (MOC) meeting agendas, coordinating meetings, and maintaining MOC records.
  • Handling, reviewing and/or approving notice, agenda, action minutes and minutes of meeting prior sign-off by the chairman/for circulation.
  • Maintaining accurate and up-to-date corporate records is essential. This includes keeping records of meetings and other corporate transactions.
  • Handling, reviewing and/or approving notice, agenda, action minutes and minutes of meeting prior sign-off by the chairman/for circulation.
  • Ensuring secretarial and statutory records, e.g., statutory forms, minutes, resolutions, extract of minutes, vital and confidential documents and administrative documents are properly maintained and updated.
  • Coordinating, tracking, and administering matters/outstanding updates from respective department within stipulated period.

Special Requirements (e.g., Certification, Licenses)

  • Professional membership of the Malaysian Institute of Chartered Secretaries and Administrators/Malaysian Institute of Accountants/Malaysian Association of Company Secretaries/Malaysian Institute of Certified Public Accountants and License.
  • Knowledge in statutory requirements, e.g., Companies Act 2016.
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