Contract People & Culture Associate (Global Mobility & Ops)

You will provide professional support to inbound & outbound assignee, compensation, income tax, employee welfare and benefit services in a timely and efficient manner according to the Malaysian and Global People & Culture Policies. The incumbent will also be responsible to provide efficient and effective HR services to support the P&C team. This will be a one (1) year contract-based role and employment will be under a 3rd-party provider.

As the Contract People & Culture Associate for JTI Malaysia, you will:

• Coordinate and follow up on International Assignee (IA) & Short-Term Assignee (STA) work permit and dependent passes; ensuring compliance to all local legal requirements and IA Policies and Procedures. You will play a key support role in managing the process of IA/STA orientation, house hunting, school search and other relocation matters (i.e. shipment) with relocation consultant.
• Be responsible to coordinate IA & STA tax management with the tax consultant and ensure that the remuneration computation and data are provided completely and payment to Inland Revenue Department (IRB) are done accordingly before the due date.
• Prepare and process monthly International Assignee's (IA) host spendable payments. Ensure all pertinent to payroll information is captured and updated accordingly prior to payroll processing. Prepare IA's cross charges statement on a monthly basis and work closely with Finance Dept. in ensuring cross charges data are captured in a timely and accurate manner. Administrate and manage STA payments according to the policies & procedures.
• Support & manage IA & STA' benefits including child education, annual leave, club membership, home leave, etc as per the local Malaysian and Global P&C policies. Ensure IA's benefits related payments are processed timely in accordance to the Global Indirect Procurement (GIP) requirements.
• Be a custodian of SAP System for IA's & STA's to ensure employees information is updated and maintained in a timely and accurate manner. Responsible to keep confidentiality of employee information particularly compensation information.
• Provide assistance to the People & Culture (P&C) team in any other assignments as and when required.

Requirements:

• Degree in Human Resources or related business degree
• Minimum 5 years of working experience in Human Resource function preferably in multinational company.
• Knowledge and experience with SAP Success Factors.
• Experience in handling inbound / outbound stakeholders / assignees and compensation cycle management.
• Good understanding of local labor legislation.
• Detail-oriented, analytically inclined, critical thinking and problem solving skills.
• Substantial experience working with diverse leaders. Working in a matrix and multi-cultural environment. Able to build a trustful and engaging relationship with all levels.
• Effective and professional verbal & written communication skills. Fluent English (required) and the local language.
• Thrives in a fast paced and changing environment while maintaining focus on driving and delivering on strategic objectives and executing day-to-day requirements.
• Ability to confidently liaise with all levels of management/employees and across organizational lines and influence opinions or gain consensus between stakeholders of different levels, interests, organizations and locations.
• Ability to perform work with limited direction and guidance. Determine methods and procedures on new assignments.
• Deep knowledge of HR policies and activities for strategic thinking to implementation, with strong business partnership mindset.
• High level of confidentiality and integrity.
• Ability to prioritize effectively and multitask, meet all deadlines.
• Computer literacy in Microsoft Office & cloud-based document collaboration, specifically in Excel and PowerPoint