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Jobs or company...

PROCUREMENT EXECUTIVE

Salary undisclosed

Apply on

JobStreet
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Job Responsibilities

  • Source items/services according to the Procurement Standard Operating Procedure.
  • Coordinate Tenders and ensure completion as agreed timeline.
  • Ensure all Tender documents are compiled in a complete set and properly filed for easy retrieval.
  • Prepares Letter of Appointment or Letter of Award for Procurement purchases. Ensure it is signed and stamped before Purchase Order is issued or work starts.
  • Prepares relevant document for Request for Quotation / Proposal or Single Source purchase according to the
  • Limit of Authority and ensure it is fully approved before generation of Purchase Orders.
  • Initiate and participate actively in cost-saving activities by continuously negotiate with vendors, sourcing alternative product or vendor.
  • Attends to product complaints and ensure that there is exchange of fresh stocks.
  • Attends to product recalls and source for alternative for replacement. Negotiate for Credit Note for items returned.
  • Approves Purchase Orders according to the Limit of Authority.
  • Assists in the development, improvement, implementation and review of systems and procedures for the department in accordance with ethical and professional practices, government regulations, and specific needs of the hospital.
  • Involves in all department Audit appropriately like hospital’s quality management initiatives (ISO 9002, Hospital Accreditation, quality indicators, OSHA requirements, etc); financial audit and compliance audit.
  • Ensure completion of vendor performance evaluation exercise in a timely manner.
  • Coordinates with Vendors and Users on evaluation of products or demonstration of equipment.
  • Review the outstanding Purchase Order report and takes necessary actions to ensure that the Purchase Orders are closed following consultation with the End Users.
  • Ensure compliance and adherence to policies and procedures of the department for all hospital’s audits and accreditations.
  • Engages and participates in meetings, task force activities and relevant training programs conducted - both in house and external, attends trade exhibitions, conferences and perform site visits as is required from time to time.
  • Assists and participates in the implementation of special assignments or projects related to Procurement Department.
  • Complies with departmental Quality Management & Patient Safety initiatives (Quality Environment Safety & Health management systems, Hospital Accreditation, Patient Safety Goals, quality indicators, quality improvement, Internal Audits, etc) and ensures that the system is always maintained.
  • Helps to develop a culture of high quality, safety, cost effectiveness, efficiency, and efficacy of patient care.
  • Prepares and submits reports as required from time to time.
  • Performs other duties and tasks as assigned.

    • Job Requirements:


    Working experience of three (3) years in a procurement / purchase orientated field.
    Problem solving and communication skills for effective information exchange and resolution of both routine and crisis situation in day-to-day operations.
    Knowledge of procurement procedures and guidelines will be essential. Experience and understanding of healthcare standards and quality practices will be an advantage.
    Display high integrity and able to work independently.

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