Admin Officer

JOB DESCRIPTION
1. Maintain office supplies, equipment and furniture inventories and maintenance required.

- Oversee the maintenance and updating of inventory list of all supplies, equipment and furniture at every quarter

- Ensure maintenance for equipment are complied with and that general office equipment (fax, phone, photocopy machine and computers), water dispenser and microwave oven are in good working order

- In consultation with ARROW staff, recommend and arrange for purchase of office equipment and furniture including obtaining quotations, upon the Executive Director’s final approval.

2. Office and building maintenance/support

- Building maintenance – roof leaking, pipe, termite, toilets problems, door access, roller shutter and alarm system, air-conditioner, water, etc.

- General IT Support – To liaise and monitor the maintenance of server, laptop and IT related equipment supported by iCompucare for the organization as a whole.

- Manage office insurance on all furniture and fittings assets. Inherit assessment on suppliers and vendors

3. Finance

- Manage and maintain petty cash report on monthly basis

- Sourcing of quotations/contract and liaise with vendors as per guidelines upon request from supervisor and MAPPs

- Preparation of Purchase Order and Vendor Selection

4. Meetings, workshop and field trips

- Coordinate the preparation of materials & logistic for these meetings

- To be present locally organized or supported ARROW events

- Support the travel arrangement for any internal or external meeting/event which is including hotel booking, travel insurance, visa and flight booking

- Travel arrangement: hotel and flight bookings for participants.

- Travel arrangement: hotel and flight bookings for staff.

- Travel arrangement: hotel and flight bookings for Senior Management Team (Operation Director, Deputy Executive Director and Programme Director)Programme 1, 2 and 4.at any time.tools are provided.meetings as per annual plan together with Operations Manager

5. Logistics

- Coordinates and support the virtual requirements for meetings and webinars for

- Monitor the organizations zoom accounts usage, ensuring there is no concurrent use

- Coordinate and support physical meetings of the organizations. Ensuring required

- Organize and coordinates organizations annual planning, retreat, evaluation, staff

- Responsible for receiving Organisation’s letters, document, parcel etc

- Responsible for preparation and delivery arrangement for Care

- Pack/Gift/Souvenir/Publication etc based on Souvenir Form Request andCourier/Postage Form Request

6. Organisational Development

- Report regularly to HR and Operations Manager on the progress of organisation’s administrative positions and to inform on any issues which are potentially detrimental to the organization

- To coordinate updates and improvements to the Management and Administrative Policies and Procedures (MAPP)

- Support HR during HR & Operations Manager absence

- Other duties as directed by Manager

Requirements :

- Diploma/Degree qualifications

- Proven work experience as an Administrative Officer, Administrator or similar role

- Solid knowledge of office procedures

- Experience with office management software like MS Office (MS Excel and MS Word, specifically)

- Strong organization skills with a problem-solving attitude

- Excellent written and verbal communication skills

- Attention to detail

Can send your CV / Resume at 01123300694 ( Nadia )

Job Types: Full-time, Permanent

Pay: RM4,000.00 - RM5,000.00 per month

Benefits:

• Dental insurance
• Health insurance
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Experience:

• Administrative Officer: 2 years (Preferred)

Language:

• English (Preferred)