Project Admin

Job Responsibilities:

• Project Documentation:
• Manage all project documentation, including contracts, approvals, drawings, and reports.
• Ensure that all project documents are properly filed, updated, and easily accessible.
• Assist in the preparation, review, and distribution of project-related documents.
• Daily Reporting:
• Prepare and submit daily project reports, including progress updates, issues, and site activities, for review by the Project Manager.
• Track project timelines and milestones, ensuring that deliverables are met on time.
• Meeting Coordination:
• Organize and coordinate project meetings, including preparing agendas, taking minutes, and distributing meeting notes to relevant parties.
• Ensure that action items from meetings are followed up on and deadlines are met.
• Communication and Correspondence:
• Act as the main point of contact for communication between the project team, contractors, and external stakeholders.
• Manage incoming and outgoing correspondence, ensuring timely responses and follow-ups on all project matters.
• Document Control:
• Ensure that all project documents (drawings, contracts, permits, etc.) are properly controlled and updated throughout the project lifecycle.
• Track and update revisions of project documents, ensuring that only the latest versions are used by the project team.
• Project Scheduling Support:
• Assist the Project Manager in maintaining the project schedule by updating timelines, tracking deadlines, and identifying potential delays.
• Keep track of critical project milestones and notify the team of upcoming deadlines.
• Procurement Support:
• Assist in managing project procurement processes, including preparing purchase orders, tracking deliveries, and ensuring timely receipt of materials and supplies.
• Maintain records of suppliers and subcontractors, ensuring all documentation is up to date.

Job Requirements:

• Minimum 3 years of experience in project administration or office management in the construction or development industry.
• Strong organizational skills with the ability to handle multiple tasks and deadlines.
• Excellent communication and coordination skills to liaise effectively with team members, contractors, and external stakeholders.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with project management software is an advantage.
• Attention to detail, particularly in managing documentation and tracking project timelines.
• Ability to work independently and provide proactive support to the Project Manager and site team.

Job Type: Full-time

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Flexible schedule
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Fixed shift
• Monday to Friday

Supplemental Pay:

• Yearly bonus