Executive Secretary

Location: Kuala Lumpur

Job Description: Melilea is looking for a highly organized, proactive, and reliable Executive Secretary to provide comprehensive support to our General Manager. The ideal candidate will have excellent multitasking skills, a professional demeanor, and the ability to handle a wide range of administrative and executive support tasks with discretion and efficiency.

Key Responsibilities:

• Provide high-level administrative support to the General Manager, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Handle confidential and sensitive information with the utmost professionalism.
• Assist in preparing reports, presentations, and documents for internal and external meetings.
• Act as the first point of contact for the General Manager, screening phone calls, emails, and inquiries.
• Organize and maintain the GM’s office, ensuring all files, documents, and correspondence are accurately managed.
• Coordinate internal and external communications on behalf of the General Manager.
• Attend meetings, take minutes, and follow up on action items as required.
• Liaise with internal teams and external partners to ensure smooth communication and workflow.
• Manage and prioritize multiple tasks and projects to meet deadlines.
• Assist the GM in planning and organizing company events or activities.
• Perform any other duties or tasks as assigned by the General Manager.

Job Requirements:

• Bachelor’s degree or diploma in Business Administration, Secretarial Studies, or a related field.
• Proven experience as a Personal Assistant or Executive Assistant, preferably supporting senior management.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other office software.
• Ability to work independently and under pressure in a fast-paced environment.
• Discretion and confidentiality in handling sensitive matters.
• Strong attention to detail and problem-solving skills.
• Required language(s): Mandarin, English, and Bahasa Malaysia (both written and verbal).

Why Join Us?

• Work closely with a visionary leader in a dynamic and fast-growing company.
• Opportunity for professional growth and development.
• Be part of a supportive and collaborative team environment.

How to Apply: Interested candidates are invited to submit their resume and cover letter to [email protected] with the subject line “Executive Secretary Application.”

Application Deadline: 31 October 2024

Melilea International Group of Companies is an equal opportunity employer and values diversity in the workplace. We encourage all qualified individuals to apply.

Job Type: Full-time

Pay: RM4,000.00 - RM6,500.00 per month