Manager PMO

RISE TO THE CHALLENGE

At PMI, we have chosen to do something incredible. We’re totally transforming our business and building our future on smoke-free products and beyond with the power to deliver a smoke-free future. We are committed to inclusion & diversity and is proud to be an equal opportunity employer. You’ll enjoy the freedom to dream up and deliver better brighter solutions and the space to move your career forward in endlessly different directions.

Your ‘day to day’

The Manager PMO is a critical enabler of the horizontal project-based organization. The role actively contributes to the definition of the holistic PMO strategy and acts as consultant in Project Management & PBO/CCO principles for all levels of the organization. Moreover, the Manager PMO is responsible to develop, deploy and facilitate procedures which enable effective project delivery and governance incl. a holistic Way of Working Capability Building Program bringing forward excellence in project execution as well as consumer centricity.

Principal Accountabilities

• Make Significant Contribution to Holistic PMO Strategy Definition:
• Drive forward the implementation and integration of the project management office in the light of the transformation towards PBO & CCO while focusing on end-user centricity to make the PMO the respected partner and an inherent part of PMM.
• Ensure full flexibility & strategic agility to constantly adjust, improve and strengthen the PMM PMO strategy based on the needs of the organization.
• Embed The Project Governance Model:
• Embed and coordinate the local governance, ensuring its effectiveness and the timely follow up on decisions taken.
• Act as a bridge between involved stakeholders (incl. HoF) on the governance process to ensure full alignment, proper approvals, and prioritization.
• Ensure project plans are created and constantly updated, deliverables are tracked with related time, resource, and cost impacts.
• Develop solid and smooth reporting practices to ensure alignment with the management team, project owners and other stakeholders.
• Enable decision making and prioritization by identifying and highlighting interdependencies, synergies and possible risks, opportunities, and bottlenecks within strategic project portfolio.
• Establish smart and effective mechanics to assess projects towards their strategic relevance to enable proper prioritization and strategic decision taking.
• Ensure that measurements and reporting of projects achievements (KPIs) are done after project closing, including all challenges/learnings, to enable optimal decision making for future projects selection and delivery.
• Act as a Consultant in Project Management And PBO/CCO Principles:
• Be the consultant, ambassador, and go-to-person on Project Management for all levels of the organization; ensure that a structured, process- and planning-oriented approach is adopted.
• Develop and constantly optimize a blueprint/standard set of obligatory project documents/templates to ensure process efficiency.
• Consult on the set-up of project briefs, charters, and definition of milestones, setting “SMART” objectives, identifying opportunities and risks and identifying financial & business KPIs in collaboration with Finance.
• Act as point of contact for enabling functions, facilitate roundtable discussions with enabling functions to share strategic insights on projects to enable better planning.
• The complexity of all strategic decisions must be well understood and taken into account to ensure proper consultation.
• Embed And Drive Local PBO/CCO Capability Building Framework:
• Develop and deploy a holistic Way of Working Capability Building Program bringing forward excellence in project execution as well as consumer centricity with a strong focus on end-user centricity (customized, continuously optimized trainings approach)
• Advise project & test teams on methods and team development to increase their effectiveness.
• Act as ambassador, change agent & consultant within the entire organization.
• Ensure close cross-functional collaboration and strategic alignment with the key stakeholders.
• Build and Manage Positive Relationships:
• Build trustworthy relationships with management team, projects owners, sponsors, team, regional and global teams.
• Drive & Ensure Knowledge Management, Best Practice Sharing & Cocreation Locally And Internationally
• Drive and facilitate the process of capturing and sharing learnings, best practices and results within PMM.
• Co-Create, optimize, and establish PBO & CCO programs in close collaboration with PMI stakeholders.
  
  

Requirements

• Bachelor/master’s degree, preferably in Marketing or Economics /MBA or on Project Management
• Minimum of 7 years’ experience in PMO related roles
• Track record on advanced project management skills or certifications and experience in leading /leading streams of cross-functional projects.
• Excellent (acting with various stakeholders from different levels within the organization, incl. HOF - locally and internationally)
• Strong strategic, analytical thinking & prioritization skills
• Excellent communication & negotiation capabilities and ability to speak-up especially towards senior management (incl. HOF)
• Being able to handle a lot of different stakeholders & needs while working in interfaces & cross-functionally.
• Agile
• Business Partnering & Business Perspective with strong end-user focus.
• Strong exposure to commercial projects preferred.
  
  

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