PERSONAL ASSISTANT

Job Summary:

The Personal Assistant (PA) to the Founder is responsible for providing high-level administrative and personal support to the Founder. The PA will act as a key point of contact for both internal and external stakeholders, managing the Founder’s calendar, coordinating meetings, handling communication, and ensuring that day-to-day operations run smoothly. The ideal candidate is proactive, highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

Calendar Management: Coordinate and manage the Founder’s calendar, including scheduling meetings, appointments, and events, ensuring proper time management and prioritization.

Travel Arrangements: Plan and organize domestic and international travel, including booking flights, accommodation, transportation, and preparing detailed itineraries.

Email and Communication: Act as a gatekeeper for the Founder, handling emails, phone calls, and correspondence. Screen and respond to inquiries on behalf of the Founder when appropriate.

Meeting Coordination: Prepare agendas, take minutes, and follow up on action items for internal and external meetings. Ensure all materials needed for meetings are provided in advance.

Task and Project Management: Assist with personal and professional tasks, projects, and goals as assigned. Keep track of deadlines and ensure tasks are completed efficiently.

Document Management: Organize and maintain files, documents, and presentations. Handle confidential information with discretion.

Event Coordination: Assist in planning and organizing corporate events, conferences, and personal engagements.

Personal Errands: Handle personal requests and errands, such as managing household matters, reservations, and other personal tasks.

Stakeholder Liaison: Act as a point of contact between the Founder and senior management, clients, investors, and other key stakeholders. Ensure effective communication and timely follow-ups.

Expense Management: Track expenses, prepare expense reports, and manage budgets as needed.

Research and Special Projects: Conduct research on various topics, as requested by the Founder, and assist with special projects.

Qualifications:

Experience: Proven experience as a personal assistant, executive assistant, or similar role supporting C-suite executives or founders. Prior experience in a fast-paced startup or corporate environment is preferred.

Education: Bachelor’s degree in business administration, communications, or a related field (preferred but not always required).

Tech-Savvy: Proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools (e.g., Outlook, Google Calendar). Familiarity with project management tools (e.g., Asana, Trello) is a plus.

Excellent Communication Skills: Strong written and verbal communication skills, with the ability to communicate effectively with all levels of stakeholders.

Organizational Skills: Strong organizational and time-management skills with the ability to prioritize tasks and handle multiple assignments simultaneously.

Attention to Detail: Meticulous attention to detail, particularly in scheduling, document preparation, and correspondence.

Confidentiality and Discretion: Ability to handle sensitive information with the utmost confidentiality and professionalism.

Problem Solving: Proactive approach to problem-solving with strong decision-making skills.

Adaptability: Comfortable working in a dynamic and fast-changing environment, with the ability to adjust to the Founder’s needs.

Work Environment:

Office-based with occasional off-site duties.

Flexibility to work extended hours and be available outside of regular office hours. (Weekend Working & Off Day Weekdays) Case to Case

Occasional travel may be required, depending on the Founder’s schedule.

Job Types: Full-time, Permanent

Starting Pay: From RM3,500.00 per month & above (Skill & Knowledge)

Job Types: Full-time, Permanent

Pay: From RM3,500.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Supplemental Pay:

• Overtime pay
• Performance bonus

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Personal Assistant: 1 year (Preferred)