Executive Personal Assistant

We Are Looking For A Committed Person To Be With Us!!

(HIGHLY DETERMINATION ON Learning New Things)

Key Responsibilities: To provide high quality executive personal assistance and administrative support to the Director.

Responsibilities:

• Manage the Director's calendar, schedule appointments, and ensure the schedule is followed and respected.
• Composing and preparing correspondence; monitors and responds to emails; research required information or background on organizations and individuals.
• Sets up meeting files, scheduling, and calendaring meetings, sets meeting agendas, setting location, time, and appropriate duration, identifying, inviting, and confirming participants, facility arrangements where required.
• Prepare travel arrangements and expense reports to support the Director's external relations and organisational growth.
• Facilitate clear communication and maintain credibility, trust, and support between the Director's office and staff.
• Develop project plan and strategy, proactively lead/participate in innovation initiatives to advance the company’s operation flows, aligned to the company’s goals.
• Keeping various projects on track with internal and external stakeholders.
• Monitor and follow up on all related to the Director's properties.
• Improving internal HR protocols – e.g. talent profile, retention, benefits, team-building, developing strong culture and pay structure.
• Coordinate and set up events and training sessions, ensuring all arrangements are in order.
• Update marketing promotions on social media and other marketing platforms.
• Handle confidential information with discretion and maintain data security.
• Assist in the preparation and coordination of presentations and reports for meetings.
• Conduct periodic reviews and updates of office procedures to ensure efficiency and effectiveness.
• Serve as a liaison between the Director and other departments, ensuring smooth communication and collaboration.

Coordinate with other related departments to ensure smooth and efficient operation workflow processes.

Requirement:

• Able to perform multitasking, good management skills with a strong sense of responsibility, commitment and discipline
• Possess a positive attitude, able to work independently, meticulous, and good analytical skills
• Good interpersonal communication skills, reliable to interact with individuals at all levels
• Dynamic and high sense of integrity.
• Risk taker and willing to take up challenges
• Candidate must possess at least a Bachelor’s Degree, Post Graduate Diploma or Professional Degree in Marketing, Management or equivalent.
• Good in written and spoken English, Mandarin & Bahasa Malaysia.
• Proficient in MS office application (Google sheet, Word, Excel & Power point).
• At least 5 year(s) of working experience in the related field is required for this position.

Job Type: Full-time

Pay: RM3,500.00 - RM5,500.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Day shift
• On call

Supplemental Pay:

• Yearly bonus

Experience:

• Administrative: 5 years (Required)
• Personal Assistant: 3 years (Required)

Language:

• Mandarin (Required)