Event Logistics Coordinator

Synopsis

In January 2025, Kuala Lumpur will host 1200-1500 of the brightest young mathematicians from 18 different countries, along with their parents and teachers, for the annual Southeast Asian Mathematical Olympiad (SEAMO). Over 4 days, these students will participate in an exam, enjoy tours around Kuala Lumpur, and attend a gala dinner and awards ceremony to celebrate the winners.

Be part of an exciting, intense and rewarding international event experience when you join our team!

Most tasks will be managed online at your own flexible schedule, but some in-person duties in Kuala Lumpur will be required. You must be physically present on all event and post-event dates to assist with on-site coordination.

Applicant Profile

• Aged 18 years and above.
• Have full working rights for Malaysia residing within a close proximity to KL city.
• Effective leader who can manage a team.
• Able and willing to perform physical tasks.

Work Hours

• Nov 2024 - Jan 2025: Flexible 3-8 hours per week (excluding public holidays)
• 13 - 16 Jan 2025: 0900 - 1700h (Training Days)
• 17 - 20 Jan 2025: 0700 - 2300h (Event Days)
• 21 - 22 Jan 2025: 0900 - 1700h (Post-Event Days)

Skills Required

• Detail-Oriented: Strong attention to detail with a meticulous approach to planning, organising, and executing tasks.
• Time Management: Demonstrates punctuality and the ability to adhere to scheduled times.
• Task Management: Manage tasks, meet deadlines and deliver high-quality results.
• Mobility and Flexibility: Willing to travel within Kuala Lumpur to ensure efficient completion of tasks and job responsibilities.
• Strong Communication Skills: Able to lead teams and foster positive relationships with customers, effectively resolving disputes and collaborating with others.
• Problem-Solving: Remain composed and focused in high-pressure situations, facilitating clear decision-making and problem-solving.
• Computer Proficiency: Strong computer skills, particularly in utilising spreadsheets for data management.

Job Scope

• Liaise with overseas suppliers and delivery companies for the shipment of logistics to KL.
• Source for and liaise with suppliers in KL (e.g. Printing company, T-shirt vendors etc)
• Lead a team of logistics crew to setup event venues during event days.
• Collection of delivery at the storage facility in KL in preparation for the event.
• Packing and Storage of logistics item at the storage facility in KL.
• Shipping of Logistics Items from KL to overseas post-event.

Application Requirements

• Latest CV
• Online Interview (15-20 min)

Job Types: Part-time, Freelance, Student job

Pay: RM40.00 - RM50.00 per hour

Expected hours: 4 – 8 per week

Benefits:

• Flexible schedule
• Professional development
• Work from home

Supplemental Pay:

• Attendance bonus

Language:

• English (Required)

Location:

• Kuala Lumpur (Preferred)

Expected Start Date: 11/01/2024