Admin Executive

Job Summary:

The Admin Executive will provide comprehensive administrative support to ensure the efficient operation of the office. This role involves handling a variety of tasks, including maintaining records, checking attendances, and facilitating communication within the organization. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills.

Key Responsibilities:

• Office Management:
• Oversee daily office operations to ensure a smooth workflow.
• Manage office supplies inventory and place orders as needed.
• Coordinate and supervise office maintenance and repairs.
• Handle incoming and outgoing mail and deliveries.
• Administrative Support:
• Prepare and format documents, reports, and presentations.
• Assist in the preparation and execution of company events and meetings.
• Handle confidential information with discretion.
• Provide executive support to senior management
• Communication:
• Serve as the point of contact for internal and external communication.
• Draft, proofread, and send correspondence on behalf of the executive team.
• Facilitate effective communication between departments and team members.
• Record Keeping:
• Maintain accurate and up-to-date filing systems, both electronic and physical.
• Organize and archive documents and records according to company policies.
• Assist in data entry and management of company databases.
• Project Assistance:
• Support special projects and initiatives as required by the management team.
• Track project timelines and deliverables, ensuring deadlines are met.
• Prepare project-related reports and updates.
• Provide support to clients and stakeholders as needed.
• Handle inquiries and resolve issues in a timely and efficient manner.
• Compliance and Procedures:
• Ensure compliance with company policies, procedures, and regulations.
• Assist in the development and implementation of office procedures and policies.
• Conduct regular reviews of administrative processes and recommend improvements.

Qualifications:

• Diploma/Bachelor’s degree in Business Administration, Management, or a related field preferred. Relevant certifications or diplomas may be considered.
• Minimum of 1 year of experience in an administrative or executive support role.
• Experience with office software (e.g., Microsoft Office Suite) and office equipment.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Proactive and adaptable to changing priorities and tasks.

Languages:

• English and Mandarin (Preferred)

Benefits:

• Yearly bonus
• Flexible schedule
• Free parking
• Medical claims
• Maternity leave/ Paternity Leave

Job Type: Full-time

Pay: RM2,300.00 - RM2,500.00 per month

Benefits:

• Free parking

Schedule:

• Monday to Friday