Event Executive

Event Planning & Coordination:

• Collaborate with clients to understand event objectives, themes, and requirements.
• Develop detailed event plans, including timelines, task assignments, and deadlines.
• Manage end-to-end event logistics, including venue selection, décor, catering, and entertainment.

Vendor & Stakeholder Management:

• Source, negotiate, and manage contracts with vendors such as caterers, AV providers, decorators, etc.
• Liaise with internal teams (marketing, PR, design) to ensure seamless execution of the event.
• Maintain strong relationships with external vendors and service providers.

Budget Management:

• Create and manage event budgets, ensuring costs are controlled and resources are allocated effectively.
• Monitor expenditures and ensure all financial aspects are tracked accurately.
• Provide post-event financial reporting and analysis.

Marketing & Event Promotion:

• Assist in developing promotional strategies for events, working closely with the marketing team.
• Coordinate event materials such as brochures, invitations, signage, and digital content.
• Oversee attendee registrations, RSVPs, and guest lists.

Event Execution:

• Supervise event set-up and tear-down, ensuring that all logistical elements are delivered as planned.
• Troubleshoot issues on the day of the event to ensure smooth operations.
• Ensure all health, safety, and legal obligations are adhered to.

Post-Event Follow-Up:

• Gather feedback from clients and attendees for future improvement.
• Provide detailed reports, including event performance metrics, guest attendance, and budget reconciliations.
• Handle post-event billing and ensure all vendor payments are processed.