AP / AR Account Assistance

Accounts Payable (AP)

Invoice Processing

• Receive, review, and verify invoices.
• Match invoices with purchase orders and receipts.
• Code invoices with correct accounting information.

Payment Processing

• Prepare and process electronic transfers and payments.
• Handle check payments.
• Maintain a schedule for timely payment of invoices.

Vendor Relations

• Communicate with vendors regarding invoice discrepancies and payment issues.
• Reconcile vendor statements and resolve any outstanding balances or issues.

Record Keeping

• Maintain and update AP files and records.
• Prepare and maintain accurate records of all payments.
• Assist with month-end closing processes and reports.

Compliance

• Ensure compliance with company policies and procedures.
• Adhere to tax regulations and manage tax reporting for vendor payments.

Accounts Receivable (AR)

Invoice Generation

• Create and send out invoices to customers.
• Ensure that invoices are accurate and complete.

Payment Collection

• Monitor customer accounts for timely payments.
• Follow up with customers on overdue accounts.
• Process incoming payments via checks, credit cards, and electronic transfers.

Customer Relations

• Respond to customer inquiries regarding billing issues and discrepancies.
• Work with customers to resolve payment disputes.

Account Reconciliation

• Reconcile accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Prepare aging reports to monitor outstanding balances.

Reporting

• Generate regular reports on accounts receivable status and activities.
• Assist in the preparation of financial statements and analysis.

Data Entry

• Accurately enter financial data into accounting software.
• Update and maintain accounting databases and spreadsheets.

Auditing Support

• Assist with internal and external audits by providing requested documentation and information.
• Ensure compliance with financial controls and procedures.

Coordination

• Collaborate with other departments to ensure smooth financial operations.
• Support the finance team with other accounting tasks as needed.

Continuous Improvement

• Identify and implement process improvements for greater efficiency.
• Stay updated with industry best practices and regulatory changes.