Technical Assistant (Planning)

Job Description :

• Focal point for travel trips, which includes coordinating international and domestic travel requests. Keep record of travelers for crisis response management.
• Responsible for the general day-to-day office administrative support which includes preparation of presentation materials, complex or large scanning and printing, organize workshop and training materials.
• Focal point for weekly highlights. Responsible for the timely compilation of the weekly highlights from the Team Leaders.
• Focal point for Team’s Weekly/Monthly Meetings. Responsible to organize team’s weekly/monthly meetings which include booking of calendar, book venue and arrange refreshments.
• Responsible for on-boarding and Off-boarding of staff
• Responsible for document management (includes administer group-specific files in certain cases, send older files to off-site storage, etc.) Format and perform quality check for Shell Reports, arrange escalation for complex-formatting requirement. Distribute and e-file copies. Provide documentation support for departmental Quality System
• Responsible to purchase stationeries for the team. Maintain and monitors sufficient stationery stocks and spending.
• SAP P16 Responsible to perform general SAP services which include creation and monitoring of WO, PR, PO and SE to ensure timely settlement of invoices.
• Travel claims to support Project Managers and Delivery Leads in travel claims for travel trips.
• Time writing focal point for CATs and SKF. Responsible for timely submission of Time writing sheets and update to SharePoint time writing site to ensure timely cost recovery.
• Maintain and update Menara Shell Stack Plans, as necessary.
• Other Support Tasks include responsibility to manage office move activities; manage hot-desking arrangement, maintain department email distribution list, emergency contact list and staff movement records; create and update departmental organigrams

Qualification :

• Any related field

Other competency :

• Good communication and interpersonal skill - ability to communicate and interact with all levels of internal and external stakeholders.
• Proficient in written and oral English & Bahasa Malaysia languages
• Experience with Sharepoint, e-travel system and Concur systems.
• Experience in SAP P16 modules.
• Assignment duration is dependent on development of the projects