Senior Project Coordinator

Full Time, onsite
Centre for IMT-GT Subregional Cooperation (CIMT)
Putrajaya, Malaysia

Salary undisclosed

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SENIOR PROJECT COORDINATOR

Position Summary:

The Senior Project Coordinator is responsible for providing technical and coordination support to the planning, development, implementation, monitoring and evaluation (M&E) and reporting of activities relevant to the IMT-GT Subregional Cooperation Programme. The incumbent oversees the daily management and monitoring of all programme/project activities ensuring that all planned targets are achieved timely and in full. The incumbent works under the supervision of the Director/Deputy Director and in close coordination with representatives from the Member Countries, IMT-GT stakeholders, and international development partners to ensure that the programme objectives and milestones are met.

Key Responsibilities:

Programme/Project Management

• Plan, coordinate, and implement related programme/project activities, including site visits, training and meetings, and work related to project consultant/vendor (e.g. drafting Terms of Reference, launching tenders, proposal review and selection process);

• Lead the Project Coordination Team to prepare necessary programme/project documents and reports, such as work plans, budget segments, and programme/project progress reports;

• Oversee the preparation of and provide highly specialised substantive and technical input to working papers, reports, background papers, analyses, presentations, proposals and documents, briefings, manuals, etc.;

• Ensure timely and quality reporting and documentation of programme/project activities, including meeting reports, annual reports, case studies, lessons learned, best practices and challenges.

Monitoring and Evaluation

• Monitor the implementation of programme/project activities including budget spending and adjustments to ensure timely achievement of key indicators and programme/project objectives;

• Lead the Project Coordination Team to collect and analyse data and provides insight to identify trends for data-driven planning, decision-making, presentation and reporting to the Senior Management and IMT-GT stakeholders;

• Assist in setting up relevant methodologies and tools to ensure the proper tracking of relevant activities and output indicators;

• Write evaluation reports, stories and highlights tailored to different audiences to show progress and results of the relevant programmes/projects.

Strategic Relations and Communications

• Establish and manage partnerships with IMT-GT stakeholders including national and local government agencies, educational institutions, the private sector, civil society organisations and development partners;

• Oversee the preparation of reports, briefing notes, press releases, contents, presentations, and other information materials as needed for external communication;

• Collaborate with other team members to ensure synergies and consistency;

• Perform other related duties as assigned by the supervisor(s).

Qualifications:

Education and Experience

• An advanced university degree (Master’s degree or equivalent) in international development, public policy, development economics, international business or related fields. A first-level university degree in the aforementioned fields in combination with two (2) additional years of qualifying work experience, may be accepted in lieu of the advanced university degree;

• At least 5 years of progressively responsible professional experience in programme/project management or coordinating the implementation of development cooperation programmes/projects. Work experience in national/international organisations is desirable.

Skills and Competencies

• Strong experience in two or more of the following: project management, program design and implementation, M&E, ASEAN/national policy processes and interagency coordination;

• Strong analytical skills, including the ability to analyse and interpret data in support of decision-making and convey resulting information to management;

• Ability to communicate programming concepts into clear, concise written documents and strong attention to detail;

• Ability to plan and organise tasks and workflows, with proven ability for multitasking and maintaining accuracy under pressure and adherence to deadlines;

• Excellent command of written and spoken English;

• Self-motivated and ability to work independently and in a team in a multicultural environment;

• Strong organisational, problem-solving and time management skills;

• Good interpersonal and communication skills;

• Proficiency in standard computer applications (e.g. MS Office, Google Workspace);