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Admin Executive

Salary undisclosed

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  • To support routine administrative tasks & ensure the fulfillment of compliance process for Stellar Medical Sdn Bhd
  • To support General HR administrative tasks for office necessities
  • To engage local vendors especially for office maintenance

Company website http://www.stellar-medical.com

FOLLOW us at our LINKEDIN PAGE: “Stellar Medical - Malaysia”

Job Description

  • Administrative support: leave management in Panda Payroll, prepare new joiners’ onboarding & amenities, monthly headcount report, personal files for Technician handle monthly employees’ claims, corporate secretary documentation & maintain HR policy
  • Talent Acquisition / Recruitment: Technician for all locations
  • Conduct reference checks for all identified candidates
  • Assist in sourcing trainings & registration
  • General administrative support:
    - vendors’ management (office cleanliness, pest control, air conditioner maintenance)
    - verify billings (mobile phone, petrol card, maintenance charges)
    - order & replenishment of office supplies
    - hotel & flight reservation
    - Visa application for business trip
    - arrange courier service
    - assist in coordinating for company events
    - assist in special project / adhoc tasks when required
  • Checking of monthly employee claims according to company employee handbook policy
  • Updating Employee Handbook periodically
  • Handling recruitment process with the objective to identify and hire qualified candidates for respective business units.
  • Handling employees’ administration arrangement and working closely with internal colleagues, external vendors and statutory departments in ensuring smooth transition for onboarding, transferring and exit.
  • Handling employees’ data in relevant systems.
  • Handling HR documentations including employment contract, employment confirmation, resignation, employment verification and any related documents.
  • Assisting in training & development and staff activities when required.
  • Preparing HR reports, organization charts etc.
  • Handling HR expenses including but not limited to vendor management and invoices posting through Finance systems.
  • Managing HR Department filing and ensuring documentations are in place as per authority and company requirements.
  • Any other assignments by the management from time to time.

Incentives & Allowances

  • Parking Allowance
  • Health Insurance & Dental Benefits (For confirmed staff)
  • 5-Days work week

Company website http://www.stellar-medical.com

FOLLOW us at our LINKEDIN PAGE: “Stellar Medical - Malaysia”

Requirements

  • Degree or Diploma holder. Fresh Graduates are encouraged to apply
  • PLUS Point: Candidate must possess a Diploma/Degree in Administrative/Business/Human Resources Management or equivalent.
  • Meticulous, Attention to Details and Fluent in English (Both Written & Speaking)
  • Intermediate computer skills including Microsoft Excel.
  • Enjoy working in fast-paced environment.
  • Able to work under stress and independently with minimal supervision.
  • Proactive and have learning agility as well as care about the quality of output.
  • Technology savvy to handle various of systems.
  • Passion to deal with people internally and externally.
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